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7 Phrases Abused By Bad Bosses (You Should Avoid Using Them)

7 Phrases Abused By Bad Bosses (You Should Avoid Using Them)

Being in a leadership position is hard work. You don’t want to be another buzzword-driven dictator, but you also don’t want to be seen as a pushover either. However, there’s nothing worse than opening yourself up as a phony and a fraud to your team. Doing so will only lead to disillusionment and distrust.

If you want to create a strong team of workers, ditch the cliches and forge your own path as a leader. Don’t ever be caught saying:

1. “It just wasn’t meant to be.”

Saying this is simply refusing to take or place blame for a team’s failures. Whatever was supposed to happen didn’t but it’s not because the stars didn’t align correctly. Somebody messed up. If it was you, admit it and work harder to ensure it doesn’t happen again.

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If it was an employee, privately discuss with them that they need to step it up, and provide them with ways to improve their performance. If it was the entire team, work with everyone individually and collectively in order to pinpoint exactly what went wrong, and how to avoid it next time.

2. “That’s probably not what you wanted to hear.”

As a boss, you can’t be wishy-washy about certain things. Regardless of the fact that you like an employee personally, you can’t let feelings interfere with business. It’s one of the hardest things about being a boss (if you’re not a sociopath, that is!). But by using this line, you show signs of weakness.

If you have to make a business move that might hurt someone, explain why you’re making the move. If they’re a team player, they’ll do what they have to do in order to keep the company moving forward. If they’re not willing to do so, you can’t be at fault for taking swift action.

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3. “Perception is reality.”

This is just fundamentally silly. So if I look like I’m working hard, that means I am? I imagine the sentiment behind this awful phrase is that you want your team to look presentable, and to create projects and presentations that really “wow” your customers or clients.

But truthfully, reality is reality. Positive results should always trump an over-the-top presentation. If you focus too much on appearance, all you have is fluff with no content.

4. “I’m always open to feedback”

Don’t ever say this if you don’t mean it. So many bosses say they’re open to feedback, but when it comes their way, they shut it down immediately.

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Furthermore, inviting feedback is not the same as saying you’re “open” to it. If you really do want feedback from your employees, ask them for it. A simple “What do you think?” goes a long way; it validates your employee, and will also allow you to get insight on your performance as a team leader.

5. “Failure is not an option.”

The idea behind such a blanket statement is to motivate your team to do its best. However, it’s entirely possible that you and your team will fail, regardless of the “mandate from above.”

If you’ve said that failing isn’t an option, and your team falls short of its goal, what will the other members think? How will you back up your words? Surely you won’t fire the whole group. If you want something done a specific way, make it clear to your staff why you want it done this way. Don’t just give a mandate; back it up with reasoning. If everything falls apart, refer back to the first section.

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6. “Let’s not try and reinvent the wheel.”

This is one of those statements that’s meant to alleviate some of your team’s hesitation to jump into a project for fear of failure. Really, what it translates to in an employee’s mind is “You don’t have to work that hard on this project.” But your team should always be striving to do its very best in everything it sets out to do.

Of course, you don’t really expect true innovation, creation, and “a-ha moments” around the clock, but you shouldn’t stifle your team’s productivity by making it seem like you don’t care much about the outcome.

7. “It is what it is.”

This one just gets my back up for so many reasons. Imagine Frederick Douglass or Martin Luther King, Jr. saying “It is what it is.” You can’t. Because they would never be so complacent. The only thing that’s absolutely certain in this world is death, and scientists are hard at work trying to thwart even that.

No policy or procedure is ever carved in stone. If something is holding you back, work to fix it. Don’t cop out and say “it is what it is.” That just makes you look weak in front of the team you’re supposed to be leading to success.

Featured photo credit: Flickr via farm9.staticflickr.com

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Last Updated on November 19, 2019

Work Smarter, Not Harder: 12 Ways to Work Smart

Work Smarter, Not Harder: 12 Ways to Work Smart

I imagine that like me, you say that you never have enough time and that you just cannot cope with 60 dozen things all at once.

How on earth do you get out of that spiral?

Many people never sit down and look at how to work smarter, rather than harder and even longer hours. But not you, you’re smart enough to try to learn effective ways to work.

So how to work smarter not harder? Here are 12 smart ways you should be following:

1. Improve Your Time Management Skills

Easier said than done? Well, no actually, because there are a few simple rules that can really help you to manage time better.

For example, when setting up a top priority task, you need to switch off the phone and ignore your email first. Then you need to abandon any ideas of multitasking as that will slow you down and ruin your focus.

Finally, set a reasonable deadline and do everything in your power to meet it.

“When you’re born, you’re born with 30,000 days. That’s it. The best strategic planning I can give to you is to think about that.” — Sir Ray Avery

2. Speed up Your Typing and Use Shortcuts

These days we’re all keyboard slaves. So why not speed up your typing and try to get rid of the two finger syndrome. In fact, when you save 21 days per year just by typing fast!

This is exactly what I am doing now, so I cannot honestly say I am practicing what I preach!

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But help is at hand. Try some of these apps and games to help you type fast: 8 Most Effective Games and Apps to Learn to Type Fast

Using shortcuts on the keyboard is another time saver and can speed up your work.

For example, press F2 to rename a selected file, while CTRL + I will put selected text in italics.

There are so many of these. If you make the effort to learn them, they really can be helpful.

3. Learn How to Use Productivity Tools

It is well worth downloading all the useful tools and apps that can highly boost your productivity. Take a look at these 18 Best Time Management Apps and Tools and install whatever fits your needs.

Now that is really a great way of working smarter, not harder.

4. Use Your Phone Wisely

Instead of writing emails, sometimes it’s better to pick up the phone and talk to the person responsible. It saves time, especially for important or urgent discussions.

If that colleague works in the same office, it is even better to go and talk to him or her. It gives you a break, you get some exercise and you actually make human contact which is becoming quite rare in this electronic world.

5. Keep a Tab on Your Tabs

If you are like me, you might well find that you have a ton of tabs open at the top of your browser.

In order to find the one you want, you have to search for them as they are off screen. Having all these tabs open slows down your browser too.

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One solution is to use OneTab which can keep a neat list on the screen of all these tabs when you want to quickly get to one of them or you want to remind yourself which ones you have open.

6. Use a “To Don’t” List

We all know about to do lists and I find that they are generally great. They give me a great sense of achievement as I cross off the tasks done.

But often, I find that we are doing non-essential tasks or ones that can easily be postponed. That is why many people recommend the to don’t list.[1]

Some people prefer to savagely prune the to do list while others prefer to have two separate lists, to do and to don’t. You just have to work out what works best for you when you are trying to save precious time to become more productive.

7. Expect Failure and Fight Paranoia

When failure rears its ugly head, some people get a bit paranoid and fear that this may become a trend.

Projects will go wrong and failure should be expected rather than feared. Learning lessons from failure and analyzing what went wrong is the best way forward.

“Do not be embarrassed by your failures, learn from them and start again.” — Richard Branson

And here you can find 10 Great Lessons Highly Successful People Have Learned From Failure.

8. Be Concise

Rambling on at meetings, in emails and even when introducing yourself to new clients can waste a lot of people’s time.

One way is to practice and sharpen your “elevator speech,”[2] which tells people in 30 seconds or less why they need your skills and how they can benefit from doing business with you.

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Just think of the many situations where this could be useful:

  • Making new contacts
  • Talking about yourself at a job interview
  • Meeting people at conferences or parties
  • Phone calls to new clients

9. Ask the Right Questions

“You can tell whether a man is clever by his answers. You can tell whether a man is wise by his questions.” — Naguib Mahfouz

How do you get feedback? The secret is to ask the right questions at the right time.

When you do this, you are gathering the information you need to help in decision making. This will save you time and you will be able to cut meetings to a minimum.

Forbes magazine reports on research that they carried out on asking the right questions.[3] When that happens, the positive effects are increased by 400%. There are also other benefits in staff motivation and a positive impact on the company’s bottom line.

Lifehack’s CEO Leon has shared about how to ask for feedback to learn faster: How to Learn Quickly And Master Any Skill You Want

10. Learn as Much as You Can

You should always be on a steep learning curve. Look at your skills profile and determine where you need to fill a gap. Talk to important connections and network in your niche.

Keep up to date on trends and developments. It is a fact-changing world. When an opportunity arises, you will be the best equipped to seize it because you have never stopped learning. Just another way of working smarter.

“Live as if you were to die tomorrow. Learn as if you were to live forever.” — Mahatma Gandhi

11. Look After Your Greatest Resource

No, your greatest resource is not time. It is YOU.

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If you do not get enough sleep, exercise and relaxation, you find that you become less and less productive. You begin to work longer and longer hours, which is the exact opposite of what you want.

What you should be doing is making sure you are in the best shape. It is useful to remember that you need a break of 15 minutes after every one and a half hours of work.[4]

Taking breaks and getting fresh air and exercise is one of the best ways of working smarter, not harder.

12. Don’t Fall into the Trap of Working Smarter and Harder

As a society, we are obsessed with doing everything smarter so we are more efficient and we save time all around.[5]

But the most important thing to remember is to accept when we are ready to switch off that computer and not fill up the time with even more work!

The Bottom Line

The key to greater productivity is to work smarter, not harder. Working smarter saves precious time and energy for the things that really matter — your life goals, your personal growth, your health and your relationships.

Stop working for more hours and start working smarter!

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Featured photo credit: Unsplash via unsplash.com

Reference

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