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5 Ways Midday Naps Can Improve Work Performance

5 Ways Midday Naps Can Improve Work Performance

If you’ve never been affected by the two o’clock slump, consider yourself lucky. Most of us hit the wall at work sometime between our lunch break and the five o’clock whistle. While we’re always tempted to reach for that second (third? fourth?) cup of coffee when we start to feel burnt out, deep down we know it’s just a superficial fix that will come back to haunt us later on. What would help our performance; however, is if our bosses were to let us roll out a sleeping bag and take a quick snooze. A midday nap has many benefits, including these five listed below.

1. Recuperated lost sleep

Duh? Obviously taking a nap will help you get back some of the sleep you’ve lost over the week. Let’s think about that for a moment. If you’re supposed to sleep seven hours a night, but you habitually only get six, throughout a single week you lose a full night’s sleep. A lot of that lost sleep is probably due to getting to the office early, or being up late fulfilling other responsibilities because you were late coming home. A quick nap in the middle of each day could make up for lost time, energizing you enough to power through the rest of the day.

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2. Improved memory

Sleeping does wonders for your memory. An hour of sleep will help new information that is being temporarily stored in your short-term memory to transfer into your long-term memory storage. The benefits of this are two-fold. For one, information that has been taken in throughout the morning will almost effortlessly become part of your total recall. Secondly, since the information gathered throughout the day will be transferred into your long-term memory, your short-term memory capacity will be free to take in new data after you awaken.

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3. Stimulated cell repair

Working long hours isn’t just exhausting to the mind, it also can be extremely debilitating to the body as well. Sleeping produces a protein that repairs damage caused by stress and other toxins accumulated throughout the day. When a body is stressed and sore, the mind can’t perform. Allowing the body the opportunity to recharge during the day will lower overall stress levels, and result in an increase in productivity throughout the remainder of the day.

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4. Perseverance

When you’re stressed out, you’re more likely to give up when the going gets tough. Since a midday nap will rejuvenate your stress and energy levels, you’ll be more apt to stick with a task even when you hit a roadblock. Not only will being well-rested make you more likely to push yourself through a struggle point, but taking a nap can also be a nice break when you hit a point when productivity is absolutely impossible. When you awaken, you’ll be able to come back to the problem with a fresh mind. Walking away from a problem for a while is also a great way to gain insight and perspective. This may lead to a breakthrough the next time you sit down to tackle a problem.

5. Improved overall performance

Based on the length of your midday nap, you will experience varying levels of increased performance. A quick 10-20 minute nap leads to increased mental and physical performance. This can be done even if your boss doesn’t approve of naps at work (but we at Lifehack don’t condone this!). An hour-long nap will lead to the aforementioned short-term to long-term memory shift, while a 90 minute nap increases your emotional and procedural memory. If you’re in a position that requires you to be creative, napping for an hour and a half in the middle of the day will ultimately benefit your work in the long run. There’s one more thing to note: Avoid napping for 30-40 minutes. Doing so will lead to sleep inertia, and actually leave your mind more groggy and distorted than it was before you hit the hay.

Featured photo credit: Flickrr via farm3.staticflickr.com

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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