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HR Disaster: Making These 7 Blunders Means Losing Your Star Employees

HR Disaster: Making These 7 Blunders Means Losing Your Star Employees

If you’re the boss or manager of a business, you more than likely are able to name your best employees off the top of your head. You know they are the hardest working people you have under you, and you know that they’ll do anything to keep business moving forward. However, this doesn’t mean they should be taken for granted. If your best employees don’t feel like you acknowledge them as being such, they may start to look elsewhere. Your best employees could fly the coop if you don’t make sure to avoid these seven human resource blunders:

1. Unfair compensation

The best employees pride themselves on a job well done. They come in every day hitting the ground running, and don’t stop until the end of their shift (or later, as the case may be). However, if their talents, drive, and willingness to go the extra mile go unrewarded for too long, one of two things could occur. Your best employees may start to slack off when they realize everyone else makes the same amount of money they do, regardless of the effort they put in to their work. If they don’t go this route, they’ll more than likely start looking elsewhere for employment in which their salary is entirely contingent upon the effort they put into their duties.

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2. Poor work-life balance

My father, who works as a teacher, has a reputation around my hometown of being an incredible carpenter, and when summer rolls around people call him non-stop asking if he can build a deck for them or put some other addition onto their house. It’s something a lot of people can’t do, but since my father has done it well before, others think it’s “easy” for him. He is definitely a master of the craft, but he doesn’t consider it an easy task to complete. And it definitely hurts to have people say, “Oh, John can take care of that for you,” as if he has nothing else to do with his life in the summer.

The same goes for your best employees. Just because they’re efficient and quick-working in whatever needs to be done doesn’t mean it’s not hard work, and it doesn’t mean they truly enjoy it. If you put too much on your best employee’s shoulders, so much so that he misses out on other aspects of life (due either to time constraints or sheer exhaustion), he will eventually shrug everything off and realize his paycheck isn’t worth the stress.

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3. Lack of appreciation

I’m not saying your employees need a cookie after a job well done (although it wouldn’t hurt!). But I am saying their hard work and diligence needs to be celebrated in some way or another. Even a simple “thank you” can go a long way in the busy rat-race of the business world. Take the time to have employee of the month awards, or time to recognize improved performances. Also, though hard work is what you pay your employees to do, don’t simply expect them to go the extra mile as the status quo. When workers go above and beyond the call of duty, be sure to recognize that publicly, so others feel motivated to push themselves as well.

4. They’re not supported

We’ve all heard the saying, “The squeaky wheel gets the grease.” In other words, the employees who don’t give their all, or aren’t exactly competent and up to the task at hand, are the ones that sometimes get all the attention. Like I said before, just because someone is a hard worker who usually can figure things out for himself, that doesn’t mean he should feel as if he can’t come to you with a problem.

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Star employees are great workers for a reason: they understand the business and are able to think ahead. But this means nothing if their voices aren’t heard. If they come to you with a concern, take it seriously, and act upon it immediately. They might not be in a position in which their opinion matters much to the company, but if they reach out to you, don’t blow them off. If you do, you run the risk of them becoming disgruntled and unsatisfied with their current position.

5. A negative work environment

Being a shining star in a sea of mediocrity can be incredibly taxing on a person’s psyche. While everyone else goes about their workday with a scowl on their face, top employees often try to make the best of awful situations, no matter how difficult it can be to do so. Negative employees can bring productivity down to a minimum, and will foil any attempt a star employee makes at bringing morale up. If this goes on for too long, even your best employees will start to dread coming to work every day. As the boss, it’s your job to cultivate a working community of people who are happy to be where they are, and all working toward a common goal.

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6. Non-transparency

When an employee thinks you’re hiding something from the rest of the crew, he’ll start to second-guess every decision you make. He’ll wonder if you have an ulterior motive for switching up the schedule, or pairing him with a difficult employee. You’ll lose the trusting relationship you once had, and he’ll constantly doubt whether or not the decisions you make will actually benefit the company. Furthermore, if you start to spring changes of policy on your employees without their input and with no notice, they certainly won’t trust you anymore, as, for all they know, each day could be their last working for the company. Though there are definitely some things that can be kept on a “need to know” basis, make sure that your staff knows about major shifts in policy and procedure well in advance if you want to continue forging a trusting relationship with them.

7. Promoting from the outside

Absolutely nothing can bruise a relationship with a star employee more than keeping them stuck in the position they’re currently in when a promotion comes across the board. This is especially true when employers take in an outsider as a “consultant” or some other title that is meant to specifically keep a great employee in the position they’re in. Many employers will do this because they don’t want to lose that employee in that position, but doing so will almost certainly have the opposite effect: Why should someone work hard if they have no chance of moving up within the company? A move like this will definitely leave your best employees so disillusioned that they’ll immediately start looking for a promotion elsewhere.

Featured photo credit: Employee Ownership/Cabinet Office via farm8.staticflickr.com

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Matt Duczeminski

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

Reference

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