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Like it old school? These 10 planners will keep you productive

Like it old school? These 10 planners will keep you productive
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Productivity apps are easy to find, whether you want something on the web, your phone, or a tablet. But analog tools still have their place – for many people, the relaxation that comes with actually writing things down can’t be replaced. Plus, writing lights up more areas of your brain than typing does, helping you to make new connections and have new ideas. So for those of you who prefer your productivity tools to be paper-based, here’s ten of the best planners out there:

The Plum Paper Planner

The Plum Planner

    Price: $31

    The Plum Paper Planner gives you everything you need to keep your life on track for the next year, with monthly and weekly views, plenty of room for notes, and extra pages at the end to help you keep track of other details. You can personalize the front cover, picking your favorite design from the Etsy shop and then adding your name. It also comes in wedding planning, teacher, student, fitness/meal, and family editions.

    The Plum Planner's Page Options

      Standout features: As shown in the picture above, you get to choose which weekly layout you want out of four options – something that most other planners won’t let you do.

      The Day Designer

      Day Designer

        Price: $57-59

        The Day Designer might be one of the pricier options on this list, but that hasn’t stopped it from attracting a cult following. It was designed for busy women, moms, and creative professionals who want a way to keep track of everything in their life. If you want to give it a go, you can check out the free library of printables to see if it’ll work with your planning style before you buy a whole planner.

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        Standout features: The daily planning page features a spot to record gratitude daily (a great practice for many reasons), as well as the more usual space for to-dos and schedules. The planner also comes with goal-setting worksheets and summary pages to keep you on track.

        The Passion Planner

        The Passion Planner

          Price: $24.99-29.99

          The Passion Planner was originally created as an insanely successful (over $600,000 raised) Kickstarter campaign, and has become a full-fledged business in the time since. Its goal is to help you break down your long and short term goals into actionable steps, and give you a way to schedule those steps out on a day-to-day basis. You can also download an undated printable version, if you want to test it out.

          Standout features: It has a spot for the focus for each day and week, room for gratitude logging, separated to-do lists for work and personal life (so that each get the attention they deserve), and room for extra notes as well.

          The Spark Notebook

          The Spark Notebook

            Price: $25-35

            The Spark Notebook is the result of another over-funded Kickstarter campaign. The creator, Kate Matsudaira, wanted to create a notebook that had functionality as a productivity tool and looked good enough to carry into a high-powered meeting without being embarrassed. You can get a free printable version of the planner by sharing about the Spark Notebook on Facebook or Twitter via links at the site.

            Standout features: The Spark Notebook is undated, so you can start using it at any time. In addition to the normal yearly and monthly overview, it has a 30 day challenge space for each month, inspiration and questions for each week, and an achievement tracker to keep you on track. The pages are also perforated, letting you rip out a to-do list if you need to.

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            The Desire Map Planner

            The Desire Map Planner

              Price: $44

              The Desire Map Planner was created by author and speaker Danielle LaPorte, to help readers put the philosophies from her book the Desire Map into practice. It comes in daily and weekly versions, so you can pick the level of detail you want.

              Standout features: The focus of the Desire Map book is on realizing how you want to feel and orienting your life around it, and the planners are meant to help you do that. Instead of just having to dos, there are spaces for your core desired feelings, as well as affirmations and “soul prompts” on every page. If you want a holistic view of your life, this is the planner for you.

              The Freelancer Planner

              The Freelancer Planner

                Price: $23-27

                The Freelancer Planner is yet another Kickstarter success. The aim of this planner is to give freelancers one spot to keep track of everything related to their business in one spot, while training them into better business habits. If you’d rather print out your own planner, there’s a downloadable version at the site.

                Standout features: The monthly calendar view lets you keep track of all your client bookings, events, and income for the month. The weekly planning process also helps you sort out your tasks and figure out what should be a priority in your day-to-day work.

                Erin Condren’s LifePlanner™

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                Erin Condren LIfePlanner

                  Price: $50

                  The LifePlanner™ is an offering from Erin Condren’s brand, best known for its colorful design. The planners follow that colorful design, with bright colors everywhere from on the page to the covers to the organizational tabs. The planners come with a two-sided pocket folder and a bookmark.

                  Standout features: You can choose between two layouts (vertical, shown above, or horizontal), pick from a variety of covers, or even upload your own cover. The planners have a mix of lined pages, designer blank pages, graph pages, and motivational quotes to help you blend positivity and productivity into your life.

                  Brittany Garner’s Daily Desk Planner

                  gsdplanner

                    Price: $5

                    You might prefer a printable planner to a pre-bound one, whether it’s because you use a Filofax (or other DIY planner system) or just for sake of convenience. If that’s the case, Brittany Garner Design’s daily desk planner has you covered.

                    Standout features: Aside from the flexibility that comes with being a printable, this planner also has a spot for meals and exercise – something that’s easy to overlook while you’re trying to get work done! You can also note down ideas as they come up and use the schedule section to keep track of your appointments.

                    The Daily Planner Pack

                    Daily Printable Planner Pack

                      Price: $12.49

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                      Like the previous planner, this is a printable planner pack from Crossbow Printables. It contains more pages though – different views for daily and weekly tasks, a monthly and yearly view, a page for notes, a goal-setting worksheet, a meal planner, and more.

                      Standout features: This planner pack has the flexibility of choosing which views you prefer and being able to build your own customized planner. It also has sections for meals and water consumption on one of the daily pages, and there are enough different types that at least some of them will fit with your life, no matter what your needs are.

                      The Emergent Task Planner

                      The Emergent Task Planner

                        Price: $12-14

                        The Emergent Task Planner was created to help you find order in a chaotic workday. The planners are designed around the three ideas of focus, assessment, and time visualization. They come in different sizes and bindings, so you can choose one that works best for you (or print your own at home for free).

                        Standout features: In addition to keeping you focused on a limited number of tasks, the Emergent Task Planner also lets you make time estimates for how long things will take and then keep track of how long they actually take. This lets you become a better planner over time, giving you a more realistic view of what you can get done in a day.

                        The Behance Action Method Planners

                        Action Journal

                          Price: $6.50-17.50

                          The Action Method planners come in a variety of sizes and bindings, from small pads to larger journals (like the one pictured above). They use the Action Method of productivity planning, from Scott Belsky’s book Making Ideas Happen, which helps you to sort out tasks from notes and backburner items.

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                          Standout features: The Action Method planners only have so much room to write down your tasks, so they force you to say ruthlessly focused. The dot-grid pages are great for designers or anyone who wants to take notes or sketches throughout their day, too.

                          Featured photo credit: Gwenaël Piaser via farm5.staticflickr.com

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                          Last Updated on July 21, 2021

                          The Importance of Reminders (And How to Make a Reminder Work)

                          The Importance of Reminders (And How to Make a Reminder Work)
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                          No matter how well you set up your todo list and calendar, you aren’t going to get things done unless you have a reliable way of reminding yourself to actually do them.

                          Anyone who’s spent an hour writing up the perfect grocery list only to realize at the store that they forgot to bring the list understands the importance of reminders.

                          Reminders of some sort or another are what turn a collection of paper goods or web services into what David Allen calls a “trusted system.”[1]

                          A lot of people resist getting better organized. No matter what kind of chaotic mess, their lives are on a day-to-day basis because they know themselves well enough to know that there’s after all that work they’ll probably forget to take their lists with them when it matters most.

                          Fortunately, there are ways to make sure we remember to check our lists — and to remember to do the things we need to do, whether they’re on a list or not.

                          In most cases, we need a lot of pushing at first, for example by making a reminder, but eventually we build up enough momentum that doing what needs doing becomes a habit — not an exception.

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                          From Creating Reminders to Building Habits

                          A habit is any act we engage in automatically without thinking about it.

                          For example, when you brush your teeth, you don’t have to think about every single step from start to finish; once you stagger up to the sink, habit takes over (and, really, habit got you to the sink in the first place) and you find yourself putting toothpaste on your toothbrush, putting the toothbrush in your mouth (and never your ear!), spitting, rinsing, and so on without any conscious effort at all.

                          This is a good thing because if you’re anything like me, you’re not even capable of conscious thought when you’re brushing your teeth.

                          The good news is you already have a whole set of productivity habits you’ve built up over the course of your life. The bad news is, a lot of them aren’t very good habits.

                          That quick game Frogger to “loosen you up” before you get working, that always ends up being 6 hours of Frogger –– that’s a habit. And as you know, habits like that can be hard to break — which is one of the reasons why habits are so important in the first place.

                          Once you’ve replaced an unproductive habit with a more productive one, the new habit will be just as hard to break as the old one was. Getting there, though, can be a chore!

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                          The old saw about anything you do for 21 days becoming a habit has been pretty much discredited, but there is a kernel of truth there — anything you do long enough becomes an ingrained behavior, a habit. Some people pick up habits quickly, others over a longer time span, but eventually, the behaviors become automatic.

                          Building productive habits, then, is a matter of repeating a desired behavior over a long enough period of time that you start doing it without thinking.

                          But how do you remember to do that? And what about the things that don’t need to be habits — the one-off events, like taking your paycheck stubs to your mortgage banker or making a particular phone call?

                          The trick to reminding yourself often enough for something to become a habit, or just that one time that you need to do something, is to interrupt yourself in some way in a way that triggers the desired behavior.

                          The Wonderful Thing About Triggers — Reminders

                          A trigger is anything that you put “in your way” to remind you to do something. The best triggers are related in some way to the behavior you want to produce.

                          For instance, if you want to remember to take something to work that you wouldn’t normally take, you might place it in front of the door so you have to pick it up to get out of your house.

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                          But anything that catches your attention and reminds you to do something can be a trigger. An alarm clock or kitchen timer is a perfect example — when the bell rings, you know to wake up or take the quiche out of the oven. (Hopefully you remember which trigger goes with which behavior!)

                          If you want to instill a habit, the thing to do is to place a trigger in your path to remind you to do whatever it is you’re trying to make into a habit — and keep it there until you realize that you’ve already done the thing it’s supposed to remind you of.

                          For instance, a post-it saying “count your calories” placed on the refrigerator door (or maybe on your favorite sugary snack itself)  can help you remember that you’re supposed to be cutting back — until one day you realize that you don’t need to be reminded anymore.

                          These triggers all require a lot of forethought, though — you have to remember that you need to remember something in the first place.

                          For a lot of tasks, the best reminder is one that’s completely automated — you set it up and then forget about it, trusting the trigger to pop up when you need it.

                          How to Make a Reminder Works for You

                          Computers and ubiquity of mobile Internet-connected devices make it possible to set up automatic triggers for just about anything.

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                          Desktop software like Outlook will pop up reminders on your desktop screen, and most online services go an extra step and send reminders via email or SMS text message — just the thing to keep you on track. Sandy, for example, just does automatic reminders.

                          Automated reminders can help you build habits — but it can also help you remember things that are too important to be trusted even to habit. Diabetics who need to take their insulin, HIV patients whose medication must be taken at an exact time in a precise order, phone calls that have to be made exactly on time, and other crucial events require triggers even when the habit is already in place.

                          My advice is to set reminders for just about everything — have them sent to your mobile phone in some way (either through a built-in calendar or an online service that sends updates) so you never have to think about it — and never have to worry about forgetting.

                          Your weekly review is a good time to enter new reminders for the coming weeks or months. I simply don’t want to think about what I’m supposed to be doing; I want to be reminded so I can think just about actually doing it.

                          I tend to use my calendar for reminders, mostly, though I do like Sandy quite a bit.

                          More on Building Habits

                          Featured photo credit: Unsplash via unsplash.com

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                          Reference

                          [1] Getting Things Done: Trusted System

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