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5 Questions Professional Relationship Builders Ask To Connect With Anybody (And Move Beyond Chit-Chatting)

5 Questions Professional Relationship Builders Ask To Connect With Anybody (And Move Beyond Chit-Chatting)

Building relationships is important to all aspects of our lives, both inside and outside of the workplace. The ability to build meaningful relationships with others is important for a variety of reasons, and in today’s environment you cannot just sit back and hope others will simply approach you. You need to be proactive, attend social events, swap contact information, and network to get to where you want to be.

Depending upon your personality type, the types of questions to ask when you first meet someone and wish to build a relationship with them may vary. However, there are a few areas that should be covered in your conversation so that you can have a meaningful discussion and get to know the other person on a deeper level. This recent article by Business Insider highlights some successful networking strategies that include the importance of getting to know the other person and finding common ground.

How do you make the transition from casual chatting to actually building a relationship with someone? Here are five questions to help you get started:

What inspired you to pursue this area of business?

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Finding out what inspired someone to pursue a particular area of business provides insight into his or her goals, interests, and passions. Chances are this person is working in their career field because it is what they love or have always wanted to do. Asking this question will help you to take a deeper look into their motivation.

Talking about inspiration in business is becoming more and more common. In fact, LinkedIn has a whole series titled “What Inspires Me” that taps into the motivation that keeps LinkedIn Influencers going. I am very passionate about my business and love talking about how I got started. I enjoy connecting with other individuals who are entrepreneurs and talking about their story as well. It helps to build a common ground between us.

What are your hobbies?

This is a simple, yet important question to ask when getting to know another person. Having information about their hobbies provides insight into their life outside of the office. You might also learn about a shared hobby or connection with your new contact. While it’s important to understand another individual’s work goals and motivations, learning about their personal interests provides an opportunity for relaxed conversation over a topic that they will be willing to open up about. In my experience, I have found that discussing hobbies with another individual is a great way to build a deeper connection with them. Often times you will learn of a shared hobby or skill, and this will create an opportunity for a stronger conversation. In addition to this, some people are lucky enough to turn their hobby into a job.

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Did you find someone who enjoys golf as much as you do? Invite them out to play a round of golf and continue the conversation during this time. You never know what this outing may lead to.

What is the biggest challenge you face in business?

Don’t be afraid to ask questions about the other person’s problems. No matter where you are or what your line of business, you will face challenges both big and small. According to an article in Entrepreneur, growing revenue, hiring employees, and increasing profit are all challenges for businesses, and many entrepreneurs, including myself, agree with this.

Talking about challenges creates common ground in business. For example, the individual you are talking to may have a hard time finding the right employees, and perhaps you have a tip that can help them. Maybe you can provide a solution to their situation or refer them to someone who can help. This teaches that person that you are someone they can trust, which will help them open up to you later.

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What is the area of your business that you are focused on expanding?

Often times, the end goal of building relationships in business is to form a mutually beneficial partnership and provide one another with leads, customers, and potential partners. Because of this, understanding the goals of the person you are talking to is critical. What do they want? Who is their target partner? What are their ideas for expanding their business?

I have specific areas of my business and services that I am focused on expanding in both the near future and within the next few years, and I know everyone has something they would like to improve and grow in their career. Every business should have a plan in place for growth – finding out theirs is simply a matter of engaging in a meaningful conversation and getting to the bottom of their long-term goals and desires.

What is the one legacy you would like to leave behind?

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This question provides an opportunity for a work connection and personal connection. Asking this question will give you the chance to see what is truly important to the person you are talking to, and I think this is highly necessary for building a successful relationship with someone. No matter who you are or where you are in life, everyone has a legacy that they would like to leave behind. What is yours and how do you plan on achieving it?

These conversation starters will help provide you with information about another person’s desires, motivation, and future goals and will allow you to form a deeper relationship and connection with them. When striking up conversation with the other person and asking questions that build a trusting relationship, it is important to remember not to be distracted. Separate yourself from technology or any other barriers so you can truly be in the moment and get to know the other individual.

Featured photo credit: Photo Credit: www.flazingo.com via flickr.com

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

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