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7 Tricks Expert Multi-Taskers Never Told You

7 Tricks Expert Multi-Taskers Never Told You

One admirable quality that successful people share is the ability to multi-task. However, it would be an incorrect assumption that they became successful due to the ability to multi-task. It is not something we are born with, but rather an approach we are forced to adopt to. In other words, you do not have more free time if you are able to multi-task, but you are able to multi-task because you are running on a tight schedule far too often. In regards to that, the end product of multi-tasking can never trump in quality, compared to what you would have achieved if a certain project had your undivided attention.

multi-tasking is a necessity, a skill usually developed after our initial achievements – it is also the reason why some lines of work, who were praised for their quality during the very beginning, start to lack their prior excellence. In other words, multi-tasking sometimes means sacrificing quality for quantity. However, honing your trait also means that less and less quality is sacrificed with each attempt, whereas the portion of the delivered quantity remains the same. Here are some examples of expert multi-taskers, and how their success is closely connected to this ability.

They Segment the Copious Tasks, and Stack Compatible Jobs Together – Project Manager

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    One form of increased productivity is when you are able to identify compatible elements of multiple assignments, and find out how to manoeuvre your work so that you complete more than one task simultaneously. If you can execute this, then it is safe to say you would be a great project manager. Competent project managers are constantly coming up with tactics for the most efficient, and energy conserving way to tackle more issues, or one copious issue. I can exemplify this claim by using a personal story.

    I work as a creative writer and most of my jobs include product descriptions for various clients online. Every now and then, deadlines start to overlap, which means that I need to pick up the pace significantly.  Luckily, with multiple clients come multiple demands, or in my instance multiple types of products waiting for their description. These descriptions also warrant an adequate amount of research in order to be insightful and unique, thus for the sake of reducing the amount of time required for research, our project manager assigns me those products that are either from the same niche, or have some degree of synergy. The only drawback is that products, more closely related to the research I’ve conducted, have somewhat more insightful and detail-oriented descriptions, leaving one client very pleased with the job done, whereas the other one is simply satisfied, but not impressed.

    Our project manager does an impressive amount of work, he goes through all the codes of different clients, classifies the products in relation to their niche, and gives each of us assignments that are now related to researching and writing about particular topic. He also classifies assignments based on difficulty and importance, then makes sure the most arduous of jobs are done first thing in the morning while we are still all fresh and energized.

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    They Plan out Their Day, Using To-Do Lists – Housewives

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      When it comes to art of multi-tasking, housewives are the unrivaled champions of the domain. I am referring to the housewives that spent most of their day taking care of children, driving them to school and switching to chores and house maintenance afterwards. There is no need for a story to demonstrate this – I have recently moved out to live with my friends, and so far, we are having a hard time maintaining the house properly, to say the least. Our to-do-list seems to be ever-growing which is quite overwhelming.

      I can only imagine what it’s like during celebrations, like birthdays or holidays. The amount of food that needs to be prepared, and the amount of tasks around the house increases significantly, I have never tried that level of simultaneous work – preparing more meals, organizing decorations, cleaning, rearranging furniture, shopping etc. Doing this successfully means you have incredible time-management skills and focus, which is why we (me and my friends) end up outsourcing a portion of our chores.

      They Entertain and Advertise – Vloggers

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        A great number of people, myself included, spends incredible amounts of time on YouTube, browsing different channels, and viewing vloggers talking about all kinds of topics. We mostly do it for the purpose of education and entertainment, but make no mistake, vloggers are so much more than teachers and entertainers; they are amazing multi-taskers.

        YouTube is the 3rd largest website on the World Wide Web, yet some people manage to create such channels that are compelling enough to make substantial amounts of profit. This is not done simply by recording something you are good at, and uploading it. It takes so much more efforts, and strategy. After all, the profit comes from YouTube marketing, and to be noticed in such a vast community is actually a lot of hard work. It only appears to be sheer luck, but in reality, there is a whole procedure behind a single video with viral potential. Moreover, one viral video does not count as success. Audience or subscribers, and consistency are true parameters that define a good channel.

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        You need to find something you are really good at, as your topic, and find a way to make it interesting to an even wider audience. For example, if you have a good sense of humor, use it, make masses laugh, but at the same time try to incorporate more serious topics, and address serious issues to keep people informed. Use a lot of visual aids, and work on your performance. People like Ray William Johnson, John Oliver, Nice Peter, etc – they all have YouTube channels that attract audiences via humor, but at the same time, offer such a wonderful insight on topics like history, current politics and news, discrimination, etc. If you are able to create such a versatile channel, you deserve to get paid, these people only seem like they are goofing off, but they are actually doing more than one job simultaneously.

        They Utilize Technology, and Stay Vigilant – Bloggers/ Freelancers/ Business Owners

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          Have you ever wondered how truly ambitions people always have high positions in some firms, but somehow, when you meet with them outside of work, you feel like you share the same level of competence. You start to wonder – why did other people find that person so reliable? You also have acquaints and friends who could probably outclass the individual in question, yet he or she is their superior.

          The truth is, skill and knowledge are not the only factors influencing success; mindset plays an important role, as well as the ability to multi-task on numerous online fronts. People who carry the status of a professional worked on their professional reputation, they went an extra mile to leave a good first impression, and made sure it stayed that way. Do not be envious, but rather learn from them. Nowadays people can find out a great deal about you, or to be more accurate, assume a great deal about you, simply by looking you up online.

          Your social media profiles, they can represent you as a professional, and at the same time make you look like a childish alcoholic, if you allow everyone you ever knew to tag you. We see things like these on an everyday basis, people adore a good gossip, and when someone is hungry for attention, that person may conjure up all sorts of stories. You can easily end up being accused of something that makes no sense, and whether you like it or not, people will start to doubt. A renowned businessmen, ambitions cadets, and successful freelancers, all work on their online reputations. They leave no stone left unturned and use reputation software on all fronts, never dropping their guard.

          They Implement Group Work, While Socializing – Students (Study Groups)

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            During your studies, you probably experience what it means to multi-task for the first time, especially when mid-terms start to draw near. These pressuring moments make us utilize our full mental capacity and discover a glimpse of the so called “holistic learning.” We devise a tactic in which subjects are compatible with one another, and try to find the way to explore their synergy. This is why group work comes truly in handy when facing a mid-term crisis.

            In order to make the best out of your remaining time, organize a study group, then distribute which group member should cover what. The point of this multi-tasking exercise is to master a portion of exam material to the point where you efficiently transfer that knowledge to your colleagues. Then organize a couple of study session, to thoroughly share your portion of material, and try to unify the knowledge into a whole. Honestly, it may be far from perfection, and you might not pass with flying colors, but if failure is not an option, this is the best way to avoid it.

            Moreover, if it’s your freshmen year, this is a golden opportunity to socialize with new colleagues while learning. Having reliable friends and contacts, is yet another important part of success, and these people are interested in the same niche, making them potential co-workers in the future. All things considered, these are relationships of great importance.

            They Try to Express Themselves and Remain Loyal to Their Audience – Artists/Designers

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              Good artists and designers are indeed gifted, or a talented group of people, with a very wide and deep emotional spectrum. It takes special kind of work and a skill-set to transfer a portion of that complexity to a piece of art, which can evoke or inspire the observers to experience a part of the artist’s inner being. These gifts deserve to be nurtured, however, when musicians, graphic designers, writers etc. are working for someone, a problem emerges. Employers, or clients usually demands what artists need to do and very often the type of work only uses a small portion of their true capacity. People with great skills are not fond of their name being diminished.

              Artists and designers therefore multi-task all the time, they are trying to find the way to fulfill their job, and, at the same, personalize it and give it a portion of their own creative spark, so that in the end, they can be, to some degree, proud of such work. These types of things can be really difficult due to the numerous restrictions, holding back the artists. However, such types of tasks can ultimately awaken true creative potential. Working under restraints, forces you to delve deeper within the borders of the task, and thus give more depth to your end product.

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              I suppose the main character of the movie “Forrest Gump” perfectly illustrates what is implied here. The character is an embodiment of the true beauty and brilliance of simplicity, a true work of art. Of course, the creator of the character was not ordered by anyone to make Forest that way. The point is, even when something seems limited, you can find more than meets the eye, once you give it more thought and chance.

              They Work on Themselves While Polishing Their Performance – Actors/Entertainers/Stand-Up Artists

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                Finally, this is a rare and hard to master form of multi-tasking, it utilizes your cognitive and physical abilities at the same time. Before this kind of lifestyle becomes a routine, the life itself is a living hell.

                Anyone who went to the opera or theater has very likely seen at least one play, where one or more actors are at some point crawling authentically, and are either singing or talking loudly at the same time. We usually don’t give it much thought since we are fully immersed in the show and its plot, but this type of multi-tasking is extremely difficult. Focusing on your movement, breathing, lines, and loudness, not to mention tone, all at the same time, and executing the scene flawlessly, is without a doubt awe inspiring.

                If one is to be capable of such a feat, it requires a great amount of fortitude, which means working out, countless drills to memorize the lines, and lastly, extreme mental tenacity to combine the two. The echoing applause live performers earn after each spectacular show is well earned and completely justified, because they experienced intense hardships to impress you.

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                Djordje Todorovic

                Blogger, Gamer Extraordinaire

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                Last Updated on January 24, 2020

                10 Good Habits To Have in Life To Be More Successful

                10 Good Habits To Have in Life To Be More Successful

                Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

                Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

                Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

                • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
                • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
                • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

                Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

                Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

                Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

                That’s why I would share 10 good habits to have to be more successful in life.

                1. Begin Your Day with Meditation

                I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

                Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

                Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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                2. Be Grateful for What You Have

                Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

                Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

                “I say one thing I’m grateful for each day when I sit down to eat dinner.”

                3. Smile

                Can you pause and smile before you continue reading this?

                Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

                Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

                Can you smile again?

                4. Start Your Day with a Healthy Breakfast

                Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

                If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

                This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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                Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

                5. Exercise Daily

                One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

                Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

                ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

                He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

                6. Manage Your Time as You Manage Your Finance

                Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

                Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

                So how do you manage your time effectively?

                Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

                “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

                And this is Dorsey’s weekly theme:[5]

                • Monday – Management
                • Tuesdays – Product
                • Wednesday – Marketing and growth
                • Thursdays – Developers and partnerships
                • Fridays – Culture and recruiting
                • Saturdays – Taking off
                • Sundays – Reflection, feedback, strategy, and preparing for Monday

                No wonder he was able to run two companies when others were struggling with one job.

                7. Set Daily Goals with Intentions

                Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

                Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

                Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

                “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

                Be intentional about your daily goals!

                8. Seek Inspiration

                It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

                A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

                Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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                Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

                “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

                9. Save Steadily, Invest with All Prudence

                I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

                However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

                10. Budget and Track Your Spendings

                Benjamin Franklin warned of taking the precaution of little expenses. He said,

                “A small leak sinks a great ship.”

                It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

                Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

                The Bottom Line

                Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

                More About Habits

                Featured photo credit: Andrijana Bozic via unsplash.com

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                Reference

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