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7 Tricks Expert Multi-Taskers Never Told You

7 Tricks Expert Multi-Taskers Never Told You

One admirable quality that successful people share is the ability to multi-task. However, it would be an incorrect assumption that they became successful due to the ability to multi-task. It is not something we are born with, but rather an approach we are forced to adopt to. In other words, you do not have more free time if you are able to multi-task, but you are able to multi-task because you are running on a tight schedule far too often. In regards to that, the end product of multi-tasking can never trump in quality, compared to what you would have achieved if a certain project had your undivided attention.

multi-tasking is a necessity, a skill usually developed after our initial achievements – it is also the reason why some lines of work, who were praised for their quality during the very beginning, start to lack their prior excellence. In other words, multi-tasking sometimes means sacrificing quality for quantity. However, honing your trait also means that less and less quality is sacrificed with each attempt, whereas the portion of the delivered quantity remains the same. Here are some examples of expert multi-taskers, and how their success is closely connected to this ability.

They Segment the Copious Tasks, and Stack Compatible Jobs Together – Project Manager

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    One form of increased productivity is when you are able to identify compatible elements of multiple assignments, and find out how to manoeuvre your work so that you complete more than one task simultaneously. If you can execute this, then it is safe to say you would be a great project manager. Competent project managers are constantly coming up with tactics for the most efficient, and energy conserving way to tackle more issues, or one copious issue. I can exemplify this claim by using a personal story.

    I work as a creative writer and most of my jobs include product descriptions for various clients online. Every now and then, deadlines start to overlap, which means that I need to pick up the pace significantly.  Luckily, with multiple clients come multiple demands, or in my instance multiple types of products waiting for their description. These descriptions also warrant an adequate amount of research in order to be insightful and unique, thus for the sake of reducing the amount of time required for research, our project manager assigns me those products that are either from the same niche, or have some degree of synergy. The only drawback is that products, more closely related to the research I’ve conducted, have somewhat more insightful and detail-oriented descriptions, leaving one client very pleased with the job done, whereas the other one is simply satisfied, but not impressed.

    Our project manager does an impressive amount of work, he goes through all the codes of different clients, classifies the products in relation to their niche, and gives each of us assignments that are now related to researching and writing about particular topic. He also classifies assignments based on difficulty and importance, then makes sure the most arduous of jobs are done first thing in the morning while we are still all fresh and energized.

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    They Plan out Their Day, Using To-Do Lists – Housewives

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      When it comes to art of multi-tasking, housewives are the unrivaled champions of the domain. I am referring to the housewives that spent most of their day taking care of children, driving them to school and switching to chores and house maintenance afterwards. There is no need for a story to demonstrate this – I have recently moved out to live with my friends, and so far, we are having a hard time maintaining the house properly, to say the least. Our to-do-list seems to be ever-growing which is quite overwhelming.

      I can only imagine what it’s like during celebrations, like birthdays or holidays. The amount of food that needs to be prepared, and the amount of tasks around the house increases significantly, I have never tried that level of simultaneous work – preparing more meals, organizing decorations, cleaning, rearranging furniture, shopping etc. Doing this successfully means you have incredible time-management skills and focus, which is why we (me and my friends) end up outsourcing a portion of our chores.

      They Entertain and Advertise – Vloggers

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        A great number of people, myself included, spends incredible amounts of time on YouTube, browsing different channels, and viewing vloggers talking about all kinds of topics. We mostly do it for the purpose of education and entertainment, but make no mistake, vloggers are so much more than teachers and entertainers; they are amazing multi-taskers.

        YouTube is the 3rd largest website on the World Wide Web, yet some people manage to create such channels that are compelling enough to make substantial amounts of profit. This is not done simply by recording something you are good at, and uploading it. It takes so much more efforts, and strategy. After all, the profit comes from YouTube marketing, and to be noticed in such a vast community is actually a lot of hard work. It only appears to be sheer luck, but in reality, there is a whole procedure behind a single video with viral potential. Moreover, one viral video does not count as success. Audience or subscribers, and consistency are true parameters that define a good channel.

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        You need to find something you are really good at, as your topic, and find a way to make it interesting to an even wider audience. For example, if you have a good sense of humor, use it, make masses laugh, but at the same time try to incorporate more serious topics, and address serious issues to keep people informed. Use a lot of visual aids, and work on your performance. People like Ray William Johnson, John Oliver, Nice Peter, etc – they all have YouTube channels that attract audiences via humor, but at the same time, offer such a wonderful insight on topics like history, current politics and news, discrimination, etc. If you are able to create such a versatile channel, you deserve to get paid, these people only seem like they are goofing off, but they are actually doing more than one job simultaneously.

        They Utilize Technology, and Stay Vigilant – Bloggers/ Freelancers/ Business Owners

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          Have you ever wondered how truly ambitions people always have high positions in some firms, but somehow, when you meet with them outside of work, you feel like you share the same level of competence. You start to wonder – why did other people find that person so reliable? You also have acquaints and friends who could probably outclass the individual in question, yet he or she is their superior.

          The truth is, skill and knowledge are not the only factors influencing success; mindset plays an important role, as well as the ability to multi-task on numerous online fronts. People who carry the status of a professional worked on their professional reputation, they went an extra mile to leave a good first impression, and made sure it stayed that way. Do not be envious, but rather learn from them. Nowadays people can find out a great deal about you, or to be more accurate, assume a great deal about you, simply by looking you up online.

          Your social media profiles, they can represent you as a professional, and at the same time make you look like a childish alcoholic, if you allow everyone you ever knew to tag you. We see things like these on an everyday basis, people adore a good gossip, and when someone is hungry for attention, that person may conjure up all sorts of stories. You can easily end up being accused of something that makes no sense, and whether you like it or not, people will start to doubt. A renowned businessmen, ambitions cadets, and successful freelancers, all work on their online reputations. They leave no stone left unturned and use reputation software on all fronts, never dropping their guard.

          They Implement Group Work, While Socializing – Students (Study Groups)

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            During your studies, you probably experience what it means to multi-task for the first time, especially when mid-terms start to draw near. These pressuring moments make us utilize our full mental capacity and discover a glimpse of the so called “holistic learning.” We devise a tactic in which subjects are compatible with one another, and try to find the way to explore their synergy. This is why group work comes truly in handy when facing a mid-term crisis.

            In order to make the best out of your remaining time, organize a study group, then distribute which group member should cover what. The point of this multi-tasking exercise is to master a portion of exam material to the point where you efficiently transfer that knowledge to your colleagues. Then organize a couple of study session, to thoroughly share your portion of material, and try to unify the knowledge into a whole. Honestly, it may be far from perfection, and you might not pass with flying colors, but if failure is not an option, this is the best way to avoid it.

            Moreover, if it’s your freshmen year, this is a golden opportunity to socialize with new colleagues while learning. Having reliable friends and contacts, is yet another important part of success, and these people are interested in the same niche, making them potential co-workers in the future. All things considered, these are relationships of great importance.

            They Try to Express Themselves and Remain Loyal to Their Audience – Artists/Designers

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              Good artists and designers are indeed gifted, or a talented group of people, with a very wide and deep emotional spectrum. It takes special kind of work and a skill-set to transfer a portion of that complexity to a piece of art, which can evoke or inspire the observers to experience a part of the artist’s inner being. These gifts deserve to be nurtured, however, when musicians, graphic designers, writers etc. are working for someone, a problem emerges. Employers, or clients usually demands what artists need to do and very often the type of work only uses a small portion of their true capacity. People with great skills are not fond of their name being diminished.

              Artists and designers therefore multi-task all the time, they are trying to find the way to fulfill their job, and, at the same, personalize it and give it a portion of their own creative spark, so that in the end, they can be, to some degree, proud of such work. These types of things can be really difficult due to the numerous restrictions, holding back the artists. However, such types of tasks can ultimately awaken true creative potential. Working under restraints, forces you to delve deeper within the borders of the task, and thus give more depth to your end product.

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              I suppose the main character of the movie “Forrest Gump” perfectly illustrates what is implied here. The character is an embodiment of the true beauty and brilliance of simplicity, a true work of art. Of course, the creator of the character was not ordered by anyone to make Forest that way. The point is, even when something seems limited, you can find more than meets the eye, once you give it more thought and chance.

              They Work on Themselves While Polishing Their Performance – Actors/Entertainers/Stand-Up Artists

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                Finally, this is a rare and hard to master form of multi-tasking, it utilizes your cognitive and physical abilities at the same time. Before this kind of lifestyle becomes a routine, the life itself is a living hell.

                Anyone who went to the opera or theater has very likely seen at least one play, where one or more actors are at some point crawling authentically, and are either singing or talking loudly at the same time. We usually don’t give it much thought since we are fully immersed in the show and its plot, but this type of multi-tasking is extremely difficult. Focusing on your movement, breathing, lines, and loudness, not to mention tone, all at the same time, and executing the scene flawlessly, is without a doubt awe inspiring.

                If one is to be capable of such a feat, it requires a great amount of fortitude, which means working out, countless drills to memorize the lines, and lastly, extreme mental tenacity to combine the two. The echoing applause live performers earn after each spectacular show is well earned and completely justified, because they experienced intense hardships to impress you.

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                Djordje Todorovic

                Blogger, Gamer Extraordinaire

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                Last Updated on September 18, 2019

                15 Best Organizing Tips For Office Organization and Getting More Done

                15 Best Organizing Tips For Office Organization and Getting More Done

                You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

                Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

                A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

                Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

                So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

                1. Purge Your Office

                De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

                Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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                Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

                2. Gather and Redistribute

                Gather up every item that isn’t where it belongs and put it where it does.

                3. Establish Work “Zones”

                Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

                Place the appropriate equipment and supplies are located in the proper area as much as possible.

                4. Close Proximity

                Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

                5. Get a Good Labeler

                Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

                6. Revise Your Filing System

                As we move fully into the digital age, the need to store paper files has decreased.

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                What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

                Here’re some storage ideas for creating a smooth filing system:

                • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
                • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
                • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
                • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
                • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
                • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
                • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

                Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

                7. Clear off Your Desk

                Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

                If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

                8. Organize your Desktop

                Now that you’ve streamlined your desktop, it’s a good idea to organize it.

                Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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                Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

                9. Organize Your Drawers

                Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

                Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

                10. Separate Inboxes

                If you work regularly with other people, create a folder, tray, or inbox for each.

                11. Clear Your Piles

                Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

                Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

                12. Sort Mails

                Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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                13. Assign Discard Dates

                You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

                Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

                14. Filter Your Emails

                Some emails are important to read, others are just not that important.

                When you use the filter system to label different types of emails, you know their priority and which to reply first.

                Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

                15. Straighten Your Desk

                At the end of the day, do a quick straighten, so you have a clean start the next day.

                Bottom Line

                Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

                Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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                Featured photo credit: Alesia Kazantceva via unsplash.com

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