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7 Tricks Expert Multi-Taskers Never Told You

7 Tricks Expert Multi-Taskers Never Told You

One admirable quality that successful people share is the ability to multi-task. However, it would be an incorrect assumption that they became successful due to the ability to multi-task. It is not something we are born with, but rather an approach we are forced to adopt to. In other words, you do not have more free time if you are able to multi-task, but you are able to multi-task because you are running on a tight schedule far too often. In regards to that, the end product of multi-tasking can never trump in quality, compared to what you would have achieved if a certain project had your undivided attention.

multi-tasking is a necessity, a skill usually developed after our initial achievements – it is also the reason why some lines of work, who were praised for their quality during the very beginning, start to lack their prior excellence. In other words, multi-tasking sometimes means sacrificing quality for quantity. However, honing your trait also means that less and less quality is sacrificed with each attempt, whereas the portion of the delivered quantity remains the same. Here are some examples of expert multi-taskers, and how their success is closely connected to this ability.

They Segment the Copious Tasks, and Stack Compatible Jobs Together – Project Manager

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    One form of increased productivity is when you are able to identify compatible elements of multiple assignments, and find out how to manoeuvre your work so that you complete more than one task simultaneously. If you can execute this, then it is safe to say you would be a great project manager. Competent project managers are constantly coming up with tactics for the most efficient, and energy conserving way to tackle more issues, or one copious issue. I can exemplify this claim by using a personal story.

    I work as a creative writer and most of my jobs include product descriptions for various clients online. Every now and then, deadlines start to overlap, which means that I need to pick up the pace significantly.  Luckily, with multiple clients come multiple demands, or in my instance multiple types of products waiting for their description. These descriptions also warrant an adequate amount of research in order to be insightful and unique, thus for the sake of reducing the amount of time required for research, our project manager assigns me those products that are either from the same niche, or have some degree of synergy. The only drawback is that products, more closely related to the research I’ve conducted, have somewhat more insightful and detail-oriented descriptions, leaving one client very pleased with the job done, whereas the other one is simply satisfied, but not impressed.

    Our project manager does an impressive amount of work, he goes through all the codes of different clients, classifies the products in relation to their niche, and gives each of us assignments that are now related to researching and writing about particular topic. He also classifies assignments based on difficulty and importance, then makes sure the most arduous of jobs are done first thing in the morning while we are still all fresh and energized.

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    They Plan out Their Day, Using To-Do Lists – Housewives

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      When it comes to art of multi-tasking, housewives are the unrivaled champions of the domain. I am referring to the housewives that spent most of their day taking care of children, driving them to school and switching to chores and house maintenance afterwards. There is no need for a story to demonstrate this – I have recently moved out to live with my friends, and so far, we are having a hard time maintaining the house properly, to say the least. Our to-do-list seems to be ever-growing which is quite overwhelming.

      I can only imagine what it’s like during celebrations, like birthdays or holidays. The amount of food that needs to be prepared, and the amount of tasks around the house increases significantly, I have never tried that level of simultaneous work – preparing more meals, organizing decorations, cleaning, rearranging furniture, shopping etc. Doing this successfully means you have incredible time-management skills and focus, which is why we (me and my friends) end up outsourcing a portion of our chores.

      They Entertain and Advertise – Vloggers

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        A great number of people, myself included, spends incredible amounts of time on YouTube, browsing different channels, and viewing vloggers talking about all kinds of topics. We mostly do it for the purpose of education and entertainment, but make no mistake, vloggers are so much more than teachers and entertainers; they are amazing multi-taskers.

        YouTube is the 3rd largest website on the World Wide Web, yet some people manage to create such channels that are compelling enough to make substantial amounts of profit. This is not done simply by recording something you are good at, and uploading it. It takes so much more efforts, and strategy. After all, the profit comes from YouTube marketing, and to be noticed in such a vast community is actually a lot of hard work. It only appears to be sheer luck, but in reality, there is a whole procedure behind a single video with viral potential. Moreover, one viral video does not count as success. Audience or subscribers, and consistency are true parameters that define a good channel.

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        You need to find something you are really good at, as your topic, and find a way to make it interesting to an even wider audience. For example, if you have a good sense of humor, use it, make masses laugh, but at the same time try to incorporate more serious topics, and address serious issues to keep people informed. Use a lot of visual aids, and work on your performance. People like Ray William Johnson, John Oliver, Nice Peter, etc – they all have YouTube channels that attract audiences via humor, but at the same time, offer such a wonderful insight on topics like history, current politics and news, discrimination, etc. If you are able to create such a versatile channel, you deserve to get paid, these people only seem like they are goofing off, but they are actually doing more than one job simultaneously.

        They Utilize Technology, and Stay Vigilant – Bloggers/ Freelancers/ Business Owners

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          Have you ever wondered how truly ambitions people always have high positions in some firms, but somehow, when you meet with them outside of work, you feel like you share the same level of competence. You start to wonder – why did other people find that person so reliable? You also have acquaints and friends who could probably outclass the individual in question, yet he or she is their superior.

          The truth is, skill and knowledge are not the only factors influencing success; mindset plays an important role, as well as the ability to multi-task on numerous online fronts. People who carry the status of a professional worked on their professional reputation, they went an extra mile to leave a good first impression, and made sure it stayed that way. Do not be envious, but rather learn from them. Nowadays people can find out a great deal about you, or to be more accurate, assume a great deal about you, simply by looking you up online.

          Your social media profiles, they can represent you as a professional, and at the same time make you look like a childish alcoholic, if you allow everyone you ever knew to tag you. We see things like these on an everyday basis, people adore a good gossip, and when someone is hungry for attention, that person may conjure up all sorts of stories. You can easily end up being accused of something that makes no sense, and whether you like it or not, people will start to doubt. A renowned businessmen, ambitions cadets, and successful freelancers, all work on their online reputations. They leave no stone left unturned and use reputation software on all fronts, never dropping their guard.

          They Implement Group Work, While Socializing – Students (Study Groups)

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            During your studies, you probably experience what it means to multi-task for the first time, especially when mid-terms start to draw near. These pressuring moments make us utilize our full mental capacity and discover a glimpse of the so called “holistic learning.” We devise a tactic in which subjects are compatible with one another, and try to find the way to explore their synergy. This is why group work comes truly in handy when facing a mid-term crisis.

            In order to make the best out of your remaining time, organize a study group, then distribute which group member should cover what. The point of this multi-tasking exercise is to master a portion of exam material to the point where you efficiently transfer that knowledge to your colleagues. Then organize a couple of study session, to thoroughly share your portion of material, and try to unify the knowledge into a whole. Honestly, it may be far from perfection, and you might not pass with flying colors, but if failure is not an option, this is the best way to avoid it.

            Moreover, if it’s your freshmen year, this is a golden opportunity to socialize with new colleagues while learning. Having reliable friends and contacts, is yet another important part of success, and these people are interested in the same niche, making them potential co-workers in the future. All things considered, these are relationships of great importance.

            They Try to Express Themselves and Remain Loyal to Their Audience – Artists/Designers

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              Good artists and designers are indeed gifted, or a talented group of people, with a very wide and deep emotional spectrum. It takes special kind of work and a skill-set to transfer a portion of that complexity to a piece of art, which can evoke or inspire the observers to experience a part of the artist’s inner being. These gifts deserve to be nurtured, however, when musicians, graphic designers, writers etc. are working for someone, a problem emerges. Employers, or clients usually demands what artists need to do and very often the type of work only uses a small portion of their true capacity. People with great skills are not fond of their name being diminished.

              Artists and designers therefore multi-task all the time, they are trying to find the way to fulfill their job, and, at the same, personalize it and give it a portion of their own creative spark, so that in the end, they can be, to some degree, proud of such work. These types of things can be really difficult due to the numerous restrictions, holding back the artists. However, such types of tasks can ultimately awaken true creative potential. Working under restraints, forces you to delve deeper within the borders of the task, and thus give more depth to your end product.

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              I suppose the main character of the movie “Forrest Gump” perfectly illustrates what is implied here. The character is an embodiment of the true beauty and brilliance of simplicity, a true work of art. Of course, the creator of the character was not ordered by anyone to make Forest that way. The point is, even when something seems limited, you can find more than meets the eye, once you give it more thought and chance.

              They Work on Themselves While Polishing Their Performance – Actors/Entertainers/Stand-Up Artists

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                Finally, this is a rare and hard to master form of multi-tasking, it utilizes your cognitive and physical abilities at the same time. Before this kind of lifestyle becomes a routine, the life itself is a living hell.

                Anyone who went to the opera or theater has very likely seen at least one play, where one or more actors are at some point crawling authentically, and are either singing or talking loudly at the same time. We usually don’t give it much thought since we are fully immersed in the show and its plot, but this type of multi-tasking is extremely difficult. Focusing on your movement, breathing, lines, and loudness, not to mention tone, all at the same time, and executing the scene flawlessly, is without a doubt awe inspiring.

                If one is to be capable of such a feat, it requires a great amount of fortitude, which means working out, countless drills to memorize the lines, and lastly, extreme mental tenacity to combine the two. The echoing applause live performers earn after each spectacular show is well earned and completely justified, because they experienced intense hardships to impress you.

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                Djordje Todorovic

                Blogger, Gamer Extraordinaire

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                Last Updated on September 20, 2018

                8 Ways to Train Your Brain to Learn Faster and Remember More

                8 Ways to Train Your Brain to Learn Faster and Remember More

                You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

                Well, here is how to train one of the most important parts of your body: your brain.

                When you train your brain, you will:

                • Avoid embarrassing situations. You remember his face, but what was his name?
                • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
                • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

                So how to train your brain and improve your cognitive skills?

                1. Work your memory

                Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

                When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

                If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

                The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

                Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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                Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

                What is the simplest way to help yourself remember what you see? Repetition.

                For example, say you just met someone new:

                “Hi, my name is George”

                Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

                Got it? Good.

                2. Do something different repeatedly

                By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

                Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

                It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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                And guess what? With enough repetition you made that happen!

                But how does this apply to your life right now?

                Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

                Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

                Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

                So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

                You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

                That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

                3. Learn something new

                It might sound obvious, but the more you use your brain, the better its going to perform for you.

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                For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

                Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

                You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

                4. Follow a brain training program

                The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

                5. Work your body

                You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

                Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

                Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

                Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

                6. Spend time with your loved ones

                If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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                If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

                I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

                7. Avoid crossword puzzles

                Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

                Are they fun? Yes. Do they sharpen your brain? Not really.

                Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

                8. Eat right – and make sure dark chocolate is included

                Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

                When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

                So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

                The bottom line

                Now that you know how to train your brain, it’s actually time to start doing.

                Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

                Featured photo credit: Unsplash via unsplash.com

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