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7 Tricks Expert Multi-Taskers Never Told You

7 Tricks Expert Multi-Taskers Never Told You

One admirable quality that successful people share is the ability to multi-task. However, it would be an incorrect assumption that they became successful due to the ability to multi-task. It is not something we are born with, but rather an approach we are forced to adopt to. In other words, you do not have more free time if you are able to multi-task, but you are able to multi-task because you are running on a tight schedule far too often. In regards to that, the end product of multi-tasking can never trump in quality, compared to what you would have achieved if a certain project had your undivided attention.

multi-tasking is a necessity, a skill usually developed after our initial achievements – it is also the reason why some lines of work, who were praised for their quality during the very beginning, start to lack their prior excellence. In other words, multi-tasking sometimes means sacrificing quality for quantity. However, honing your trait also means that less and less quality is sacrificed with each attempt, whereas the portion of the delivered quantity remains the same. Here are some examples of expert multi-taskers, and how their success is closely connected to this ability.

They Segment the Copious Tasks, and Stack Compatible Jobs Together – Project Manager

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    One form of increased productivity is when you are able to identify compatible elements of multiple assignments, and find out how to manoeuvre your work so that you complete more than one task simultaneously. If you can execute this, then it is safe to say you would be a great project manager. Competent project managers are constantly coming up with tactics for the most efficient, and energy conserving way to tackle more issues, or one copious issue. I can exemplify this claim by using a personal story.

    I work as a creative writer and most of my jobs include product descriptions for various clients online. Every now and then, deadlines start to overlap, which means that I need to pick up the pace significantly.  Luckily, with multiple clients come multiple demands, or in my instance multiple types of products waiting for their description. These descriptions also warrant an adequate amount of research in order to be insightful and unique, thus for the sake of reducing the amount of time required for research, our project manager assigns me those products that are either from the same niche, or have some degree of synergy. The only drawback is that products, more closely related to the research I’ve conducted, have somewhat more insightful and detail-oriented descriptions, leaving one client very pleased with the job done, whereas the other one is simply satisfied, but not impressed.

    Our project manager does an impressive amount of work, he goes through all the codes of different clients, classifies the products in relation to their niche, and gives each of us assignments that are now related to researching and writing about particular topic. He also classifies assignments based on difficulty and importance, then makes sure the most arduous of jobs are done first thing in the morning while we are still all fresh and energized.

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    They Plan out Their Day, Using To-Do Lists – Housewives

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      When it comes to art of multi-tasking, housewives are the unrivaled champions of the domain. I am referring to the housewives that spent most of their day taking care of children, driving them to school and switching to chores and house maintenance afterwards. There is no need for a story to demonstrate this – I have recently moved out to live with my friends, and so far, we are having a hard time maintaining the house properly, to say the least. Our to-do-list seems to be ever-growing which is quite overwhelming.

      I can only imagine what it’s like during celebrations, like birthdays or holidays. The amount of food that needs to be prepared, and the amount of tasks around the house increases significantly, I have never tried that level of simultaneous work – preparing more meals, organizing decorations, cleaning, rearranging furniture, shopping etc. Doing this successfully means you have incredible time-management skills and focus, which is why we (me and my friends) end up outsourcing a portion of our chores.

      They Entertain and Advertise – Vloggers

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        A great number of people, myself included, spends incredible amounts of time on YouTube, browsing different channels, and viewing vloggers talking about all kinds of topics. We mostly do it for the purpose of education and entertainment, but make no mistake, vloggers are so much more than teachers and entertainers; they are amazing multi-taskers.

        YouTube is the 3rd largest website on the World Wide Web, yet some people manage to create such channels that are compelling enough to make substantial amounts of profit. This is not done simply by recording something you are good at, and uploading it. It takes so much more efforts, and strategy. After all, the profit comes from YouTube marketing, and to be noticed in such a vast community is actually a lot of hard work. It only appears to be sheer luck, but in reality, there is a whole procedure behind a single video with viral potential. Moreover, one viral video does not count as success. Audience or subscribers, and consistency are true parameters that define a good channel.

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        You need to find something you are really good at, as your topic, and find a way to make it interesting to an even wider audience. For example, if you have a good sense of humor, use it, make masses laugh, but at the same time try to incorporate more serious topics, and address serious issues to keep people informed. Use a lot of visual aids, and work on your performance. People like Ray William Johnson, John Oliver, Nice Peter, etc – they all have YouTube channels that attract audiences via humor, but at the same time, offer such a wonderful insight on topics like history, current politics and news, discrimination, etc. If you are able to create such a versatile channel, you deserve to get paid, these people only seem like they are goofing off, but they are actually doing more than one job simultaneously.

        They Utilize Technology, and Stay Vigilant – Bloggers/ Freelancers/ Business Owners

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          Have you ever wondered how truly ambitions people always have high positions in some firms, but somehow, when you meet with them outside of work, you feel like you share the same level of competence. You start to wonder – why did other people find that person so reliable? You also have acquaints and friends who could probably outclass the individual in question, yet he or she is their superior.

          The truth is, skill and knowledge are not the only factors influencing success; mindset plays an important role, as well as the ability to multi-task on numerous online fronts. People who carry the status of a professional worked on their professional reputation, they went an extra mile to leave a good first impression, and made sure it stayed that way. Do not be envious, but rather learn from them. Nowadays people can find out a great deal about you, or to be more accurate, assume a great deal about you, simply by looking you up online.

          Your social media profiles, they can represent you as a professional, and at the same time make you look like a childish alcoholic, if you allow everyone you ever knew to tag you. We see things like these on an everyday basis, people adore a good gossip, and when someone is hungry for attention, that person may conjure up all sorts of stories. You can easily end up being accused of something that makes no sense, and whether you like it or not, people will start to doubt. A renowned businessmen, ambitions cadets, and successful freelancers, all work on their online reputations. They leave no stone left unturned and use reputation software on all fronts, never dropping their guard.

          They Implement Group Work, While Socializing – Students (Study Groups)

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            During your studies, you probably experience what it means to multi-task for the first time, especially when mid-terms start to draw near. These pressuring moments make us utilize our full mental capacity and discover a glimpse of the so called “holistic learning.” We devise a tactic in which subjects are compatible with one another, and try to find the way to explore their synergy. This is why group work comes truly in handy when facing a mid-term crisis.

            In order to make the best out of your remaining time, organize a study group, then distribute which group member should cover what. The point of this multi-tasking exercise is to master a portion of exam material to the point where you efficiently transfer that knowledge to your colleagues. Then organize a couple of study session, to thoroughly share your portion of material, and try to unify the knowledge into a whole. Honestly, it may be far from perfection, and you might not pass with flying colors, but if failure is not an option, this is the best way to avoid it.

            Moreover, if it’s your freshmen year, this is a golden opportunity to socialize with new colleagues while learning. Having reliable friends and contacts, is yet another important part of success, and these people are interested in the same niche, making them potential co-workers in the future. All things considered, these are relationships of great importance.

            They Try to Express Themselves and Remain Loyal to Their Audience – Artists/Designers

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              Good artists and designers are indeed gifted, or a talented group of people, with a very wide and deep emotional spectrum. It takes special kind of work and a skill-set to transfer a portion of that complexity to a piece of art, which can evoke or inspire the observers to experience a part of the artist’s inner being. These gifts deserve to be nurtured, however, when musicians, graphic designers, writers etc. are working for someone, a problem emerges. Employers, or clients usually demands what artists need to do and very often the type of work only uses a small portion of their true capacity. People with great skills are not fond of their name being diminished.

              Artists and designers therefore multi-task all the time, they are trying to find the way to fulfill their job, and, at the same, personalize it and give it a portion of their own creative spark, so that in the end, they can be, to some degree, proud of such work. These types of things can be really difficult due to the numerous restrictions, holding back the artists. However, such types of tasks can ultimately awaken true creative potential. Working under restraints, forces you to delve deeper within the borders of the task, and thus give more depth to your end product.

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              I suppose the main character of the movie “Forrest Gump” perfectly illustrates what is implied here. The character is an embodiment of the true beauty and brilliance of simplicity, a true work of art. Of course, the creator of the character was not ordered by anyone to make Forest that way. The point is, even when something seems limited, you can find more than meets the eye, once you give it more thought and chance.

              They Work on Themselves While Polishing Their Performance – Actors/Entertainers/Stand-Up Artists

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                Finally, this is a rare and hard to master form of multi-tasking, it utilizes your cognitive and physical abilities at the same time. Before this kind of lifestyle becomes a routine, the life itself is a living hell.

                Anyone who went to the opera or theater has very likely seen at least one play, where one or more actors are at some point crawling authentically, and are either singing or talking loudly at the same time. We usually don’t give it much thought since we are fully immersed in the show and its plot, but this type of multi-tasking is extremely difficult. Focusing on your movement, breathing, lines, and loudness, not to mention tone, all at the same time, and executing the scene flawlessly, is without a doubt awe inspiring.

                If one is to be capable of such a feat, it requires a great amount of fortitude, which means working out, countless drills to memorize the lines, and lastly, extreme mental tenacity to combine the two. The echoing applause live performers earn after each spectacular show is well earned and completely justified, because they experienced intense hardships to impress you.

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                Djordje Todorovic

                Blogger, Gamer Extraordinaire

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                Last Updated on March 30, 2020

                What to Do in Free Time? 20 Productive Ways to Use the Time

                What to Do in Free Time? 20 Productive Ways to Use the Time

                If you’ve got a big block of free time, the best way to put that to use is to relax, have fun, decompress from a stressful day, or spend time with a loved one. But if you’ve just got a little chunk — say 5 or 10 minutes — there’s no time to do any of the fun stuff.

                So, what to do in free time?

                Put those little chunks of time to their most productive use.

                Everyone works differently, so the best use of your free time really depends on you, your working style, and what’s on your to-do list. But it’s handy to have a list like this in order to quickly find a way to put that little spare time to work instantly, without any thought. Use the following list as a way to spark ideas for what you can do in a short amount of time.

                1. Reading Files

                Clip magazine articles or print out good articles or reports for reading later, and keep them in a folder marked “Reading File”. Take this wherever you go, and any time you have a little chunk of time, you can knock off items in your Reading File.

                Keep a reading file on your computer (or in your bookmarks), for quick reading while at your desk (or on the road if you’ve got a laptop).

                2. Clear out Inbox

                Got a meeting in 5 minutes? Use it to get your physical or email inbox to empty.

                If you’ve got a lot in your inbox, you’ll have to work quickly, and you may not get everything done; but reducing your pile can be a big help. And having an empty inbox is a wonderful feeling.

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                3. Phone Calls

                Keep a list of phone calls you need to make, with phone numbers, and carry it everywhere.

                Whether you’re at your desk or on the road, you can knock a few calls off your list in a short amount of time.

                4. Make Money

                This is my favorite productive use of free time. I have a list of articles I need to write, and when I get some spare minutes, I’ll knock off half an article real quick.

                If you get 5 to 10 chunks of free time a day, you can make a decent side income. Figure out how you can freelance your skills, and have work lined up that you can knock out quickly — break it up into little chunks, so those chunks can be done in short bursts.

                5. File

                No one likes to do this. If you’re on top of your game, you’re filing stuff immediately, so it doesn’t pile up.

                But if you’ve just come off a really busy spurt, you may have a bunch of documents or files laying around.

                Or maybe you have a big stack of stuff to file. Cut into that stack with every little bit of spare time you get, and soon you’ll be in filing Nirvana.

                6. Network

                Only have 2 minutes? Shoot off a quick email to a colleague. Even just a “touching bases” or follow-up email can do wonders for your working relationship. Or shoot off a quick question, and put it on your follow-up list for later.

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                7. Clear out Feeds

                If my email inbox is empty, and I have some spare time, I like to go to my Google Reader and clear out my feed inbox.

                8. Goal Time

                Take 10 minutes to think about your goals — personal and professional.

                If you don’t have a list of goals, start on one. If you’ve got a list of goals, review them.

                Write down a list of action steps you can take over the next couple of weeks to make these goals a reality. What action step can you do today? The more you focus on these goals, and review them, the more likely they will come true.

                9. Update Finances

                Many people fall behind with their finances, either in paying bills (they don’t have time), or entering transactions in their financial software, or clearing their checkbook, or reviewing their budget.

                Take a few minutes to update these things. It just takes 10 to 15 minutes every now and then.

                10. Brainstorm Ideas

                Another favorite of mine if I just have 5 minutes — I’ll break out my pocket notebook, and start a brainstorming list for a project or article. Whatever you’ve got coming up in your work or personal life, it can benefit from a brainstorm. And that doesn’t take long.

                11. Clear off Desk

                Similar to the filing tip above, but this applies to whatever junk you’ve got cluttering up your desk. Or on the floor around your desk.

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                Trash stuff, file stuff, put it in its place. A clear desk makes for a more productive you. And it’s oddly satisfying.

                12. Exercise

                Never have time to exercise? 10 minutes is enough to get off some pushups and crunches. Do that 2 to 3 times a day, and you’ve got a fit new you.

                13. Take a Walk

                This is another form of exercise that doesn’t take long, and you can do it anywhere. Even more important, it’s a good way to stretch your legs from sitting at your desk too long.

                It also gets your creative juices flowing. If you’re ever stuck for ideas, taking a walk is a good way to get unstuck.

                14. Follow up

                Keep a follow-up list for everything you’re waiting on. Return calls, emails, memos — anything that someone owes you, put on the list.

                When you’ve got a spare 10 minutes, do some follow-up calls or emails.

                15. Meditate

                You don’t need a yoga mat to do this. Just do it at your desk. Focus on your breathing. A quick 5 to 10 minutes of meditation (or even a nap) can be tremendously refreshing.

                Take a look at this 5-Minute Guide to Meditation: Anywhere, Anytime

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                16. Research

                This is a daunting task for me. So I do it in little spurts.

                If I’ve only got a few minutes, I’ll do some quick research and take some notes. Do this a few times, and I’m done!

                17. Outline

                Similar to brainstorming, but more formal. I like to do an outline of a complicated article, report or project, and it helps speed things along when I get to the actual writing. And it only takes a few minutes.

                18. Get Prepped

                Outlining is one way to prep for longer work, but there’s a lot of other ways you can prep for the next task on your list.

                You may not have time to actually start on the task right now, but when you come back from your meeting or lunch, you’ll be all prepped and ready to go.

                19. Be Early

                Got some spare time before a meeting? Show up for the meeting early.

                Sure, you might feel like a chump sitting there alone, but actually people respect those who show up early. It’s better than being late (unless you’re trying to play a power trip or something, but that’s not appreciated in many circles).

                20. Log

                If you keep a log of anything, a few spare minutes is the perfect time to update the log.

                Actually, the perfect time to update the log is right after you do the activity (exercise, eat, crank a widget), but if you didn’t have time to do it before, your 5-minute break is as good a time as any.

                More Inspirations on What To Do During Free Time

                Featured photo credit: Lauren Mancke via unsplash.com

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