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11 Ways Ultra-Productive People Do Things Differently

11 Ways Ultra-Productive People Do Things Differently

Do you feel that you aren’t nearly as productive as you would like to be? If so, don’t worry, because there are millions of us just like you. We all have our natural levels of productivity, and there are things that can greatly affect these levels. The trick is to figure out what is keeping us from being productive, and how to counter this problem. Your time is precious, so you need to find hacks that will make you more productive. Where to find such hacks? Of course from the already successful productivity geeks. So, check out these 10 ways to be highly productive:

1. Always Be Prepared

Before they leave the office for the day, productive people get things all set up for the next day, so they are ready to start work as soon as they arrive in the morning. Not only is this one less thing to do, it helps you to be more productive because you are ready to begin the day. Start your day off without distraction by being prepared.

2. Use Project Management Apps

Why spend a lot of time managing projects when there are apps that you can use to set reminders, schedule meetings, and more? If you want a project management app that is easy to use, check out everything you can do with Casual or Basecamp. The applications make it easy to track where you and every member of your team is in the process of completing a task.

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3. Delegate Your Responsibilities

Productive people know that they can’t do everything themselves, so they assign certain tasks to other people. When you do this, you can spend more time on the important tasks, and let others do the rest.

4. Set Aside a Specific Time for Emails

If you keep going to your email all the time, you are never going to get anything else done. Set up a time each day that you will devote to checking emails, and unless you are waiting for an important message to come through, don’t look at them for the rest of the day.

5. Prepare to Bite the Bullet

This sounds horrible, doesn’t it? That’s the whole point. This phrase means to do something you really can’t stand doing. Get the worst thing on your to-do list over and done with right away, and you don’t have to think about it again. Putting something off means you may end up wasting more time worrying about it than it would take to get it done.

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6. They Know When to Step Back

Not all little emergencies need your attention. The more attention you give to the little things, the less attention you will be giving to the important things. Know when to step back and stop worrying about those little things.

7. Don’t Be Afraid to Say “No”

You don’t have to say “yes” every time someone asks you for something, to do something for them, etc. Saying “no” once in a while will leave you with more time to get things done.

8. Start to Do Things Now

Procrastination keeps you from being productive, so stop doing it and take care of things now. Respond to that email, return that phone call, or whatever else is demanding your attention.

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9. Don’t Try Multitasking

The more you try to do, the less you get done. Multitasking is actually not something to be proud of, because it means that you are never devoting your full attention to any one task. Do one thing at a time, get it done, and then move onto the next.

10. Get Rid of Distractions

With the exception of emergencies, set aside your phone and other devices for several hours each day. You will be surprised to see just how much you can get done when you aren’t looking to your phone and other devices every few seconds.

11. Don’t Waste Time in Meetings

Meetings can drag on for hours, often unnecessarily, and this is time you could be using to be productive. Let everyone know at the beginning of a meeting that you have every intention of sticking to a schedule and finishing the meeting as soon as possible. Don’t let the meeting veer too far off track or you may find yourself spending way too much time on useless topics.

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Featured photo credit: Kyle Van Horn via flickr.com

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Jane Hurst

Writer, editor

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Last Updated on October 22, 2019

How to Get “I Can’t Do It” Out of Your Vocabulary

How to Get “I Can’t Do It” Out of Your Vocabulary

When someone says, “I can’t do it” . . . I say to myself, “What do you mean you can’t do it?” Maybe you don’t want to do it, but saying you “can’t” do it is a completely different story.

With the right mindset, positive attitude, and a clear vision of what you want to accomplish, the only thing that is holding you back is yourself.

Can’t is a terrible word and it has to be taken out of your vocabulary.

By saying you can’t do something, you’re already doubting yourself, submitting to defeat, and you’re making that barrier around your life tighter.

So today, right now, we are going to remove this word for good.

From now on there is nothing we can’t do.

“Attitude is Tattoo”

Your attitude is everything; it’s your reason, your why and how, your facial expression, emotions, body language, and potentially the end result. How you approach an opportunity, and the result of it, is solely based on you — not your boss or your co-worker or friend.

If you enter a business meeting with a sour attitude, that negative energy can spread like wildfire. People can also feel it — maybe even taste it. This is not an impression you want to leave.

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Now imagine you enter a business meeting with a positive attitude, that whatever happens in here is going to be your result, in your control, not someone else’s. Of course, we can’t always win, but even if the outcome is negative, your attitude and perception can turn it into a positive. The question is: can you do it?

Of course you can, because there is nothing in this world you can’t do.

It’s much better to be known for your positive attitude — your poise, your energy, the reason why things go so well because you are able to maintain such character. A negative attitude is easy. It’s easy to complain, it’s easy to be mad, and it’s even easier to do nothing to change it.

When I say your “attitude is tattoo”, it sounds permanent. Tattoos can be removed, but that’s not the point. Your attitude is like a tattoo because you wear it. People can see it and sometimes, they will judge you on it. If you maintain a negative attitude, then it is permanent until you change it.

Change your attitude and I guarantee the results change as well.

Believe You Can Do It

Do you know why most people say “can’t” and doubt themselves before trying anything?

It’s our lack of self-confidence and fear on many different levels. The one thing we have to purge from ourselves is fear — fear of bad results, fear of change, fear of denial, fear of loss, the fear that makes us worry and lose sleep. Worrying is the same as going outside with an umbrella, waiting for rain to hit it. Stop worrying and move on.

Confidence is fragile: It builds up slowly, but can shatter like glass. Project your confidence and energy into believing in yourself. This is a very important and groundbreaking step — one that is usually the hardest to take. Start telling yourself you can do something, anything, and you will do it the best to your ability. Remove doubt, remove fear, and stick with positive energy.

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Embrace Failure

Do not fear failure. Do not run away from it. Face it, learn from it, grow, and take action. Just remember: You will never know success if you have never failed.

Your confidence will bolster after embracing these facts. You will be immune to demoralizing results, and instead you will find ways to fix it, improve upon it, and make it better than before. You will learn to never say “can’t,” and will realize how many more opportunities you can create by removing that one word.

Don’t let one simple and ugly word plague your confidence. You’re better and stronger than that.

Start Making the Change

But to actually start the process of change is very challenging.

Why is that?

Fear? Time? Don’t know how — or where — to start?

It’s hard because what we’re doing is unlearning what we know. We are used to doing things a certain way, and chances are we’ve been doing them for years.

So here are some ways that I avoid using the word “can’t”, and actually take the steps to put forth the change that I wish to see. I hope you can incorporate these methods into your life.

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Write down What You Want to Change

Write it on post-its, notecards, whatever makes you comfortable — something you will always see. I usually write mine on post-its and put them all over the wall behind my monitor so I always see them.

Tell a Friend and Talk About It

Discussing your goals, what you want to change, is very effective when you say it out loud and tell another person other than yourself. It’s almost like saying, hey, I bet I can do it — watch me.

When you fulfill that goal and tell your friend, it feels rewarding and will motivate you to do it again in a different aspect. Who knows? Maybe your friend adopts the same mindset as you.

Stop Yourself from Saying the Forbidden Word

Sometimes,I can’t control myself in public when I’m with friends, so I have to be careful with the words I use so I don’t embarrass or insult anyone.

Treat the word “can’t” as the worst word you can possibly use. Stop yourself from saying it, mid-sentence if you must, and turn your whole perspective around — you can do it, you will do it, and nothing is impossible!

Repetition, Repetition, Repetition

You think this change will be overnight? No way. This is a practice. Something you’re going to be doing for the rest of your life from now until forever.

As I said earlier, you are unlearning what you know. You know how easy it is to say you can’t do something, so by unlearning this easy practice, you’re self-disciplining yourself to live without boundaries.

Practice this everyday, a little at a time, and before you know it, the word can’t will not be part of your language.

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Do Anything That Can Relieve Your Uncertainty

When I catch myself saying I can’t do something or I don’t know something, looking up information on that action or subject, doing research, educating yourself, relieves that uncertainty.

Sometimes, we think we can’t do something because the whole idea of it seems too large. We skip the small steps in our head and only focus on the end.

Before you say you can’t do something, rewind and slow down a little bit. Focus on what the first step is, then the next. Take it a step at a time, and before you know it you will have done something you previously thought you couldn’t do.

Final Thoughts

You know what you must do. The first step is right now. Once you begin this habit, and really start noticing some change, you’ll realize the door to opportunity is everywhere.

The funny thing is: Those doors have always been there. The evil word that we no longer use put a veil over our eyes because that’s how powerful that word is.

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Featured photo credit: Cata via unsplash.com

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