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11 Ways Ultra-Productive People Do Things Differently

11 Ways Ultra-Productive People Do Things Differently

Do you feel that you aren’t nearly as productive as you would like to be? If so, don’t worry, because there are millions of us just like you. We all have our natural levels of productivity, and there are things that can greatly affect these levels. The trick is to figure out what is keeping us from being productive, and how to counter this problem. Your time is precious, so you need to find hacks that will make you more productive. Where to find such hacks? Of course from the already successful productivity geeks. So, check out these 10 ways to be highly productive:

1. Always Be Prepared

Before they leave the office for the day, productive people get things all set up for the next day, so they are ready to start work as soon as they arrive in the morning. Not only is this one less thing to do, it helps you to be more productive because you are ready to begin the day. Start your day off without distraction by being prepared.

2. Use Project Management Apps

Why spend a lot of time managing projects when there are apps that you can use to set reminders, schedule meetings, and more? If you want a project management app that is easy to use, check out everything you can do with Casual or Basecamp. The applications make it easy to track where you and every member of your team is in the process of completing a task.

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3. Delegate Your Responsibilities

Productive people know that they can’t do everything themselves, so they assign certain tasks to other people. When you do this, you can spend more time on the important tasks, and let others do the rest.

4. Set Aside a Specific Time for Emails

If you keep going to your email all the time, you are never going to get anything else done. Set up a time each day that you will devote to checking emails, and unless you are waiting for an important message to come through, don’t look at them for the rest of the day.

5. Prepare to Bite the Bullet

This sounds horrible, doesn’t it? That’s the whole point. This phrase means to do something you really can’t stand doing. Get the worst thing on your to-do list over and done with right away, and you don’t have to think about it again. Putting something off means you may end up wasting more time worrying about it than it would take to get it done.

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6. They Know When to Step Back

Not all little emergencies need your attention. The more attention you give to the little things, the less attention you will be giving to the important things. Know when to step back and stop worrying about those little things.

7. Don’t Be Afraid to Say “No”

You don’t have to say “yes” every time someone asks you for something, to do something for them, etc. Saying “no” once in a while will leave you with more time to get things done.

8. Start to Do Things Now

Procrastination keeps you from being productive, so stop doing it and take care of things now. Respond to that email, return that phone call, or whatever else is demanding your attention.

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9. Don’t Try Multitasking

The more you try to do, the less you get done. Multitasking is actually not something to be proud of, because it means that you are never devoting your full attention to any one task. Do one thing at a time, get it done, and then move onto the next.

10. Get Rid of Distractions

With the exception of emergencies, set aside your phone and other devices for several hours each day. You will be surprised to see just how much you can get done when you aren’t looking to your phone and other devices every few seconds.

11. Don’t Waste Time in Meetings

Meetings can drag on for hours, often unnecessarily, and this is time you could be using to be productive. Let everyone know at the beginning of a meeting that you have every intention of sticking to a schedule and finishing the meeting as soon as possible. Don’t let the meeting veer too far off track or you may find yourself spending way too much time on useless topics.

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Featured photo credit: Kyle Van Horn via flickr.com

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Jane Hurst

Writer, editor

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Last Updated on July 18, 2019

What Makes People Happy? 20 Secrets of “Always Happy” People

What Makes People Happy? 20 Secrets of “Always Happy” People

Some people just seem to float through life with a relentless sense of happiness – through the toughest of times, they’re unfazed and aloof, stopping to smell the roses and drinking out of a glass half full.

They may not have much to be happy about, but the simplicity behind that fact itself may make them happy.

It’s all a matter of perspective, conscious effort and self-awareness. Listed below are a number of reasons why some people are always happy.

1. They Manage Their Expectations

They’re not crushed when they don’t get what they want – or misled into expecting to get the most out of every situation. They approach every situation pragmatically, hoping for the best but being prepared for the worst.

2. They Don’t Set Unrealistic Standards

Similar to the last point, they don’t live their lives in a constant pursuit towards impossible visions of perfection, only to always find themselves falling short of what they want.

3. They Don’t Take Anything for Granted

Happiness rests with feeling fulfilled – those who fail to stop and appreciate what they have every now and again will never experience true fulfillment.

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4. They’re Not Materialistic

There are arguing viewpoints on whether or not money can really buy happiness; if it can, then we know from experience that we can never be satisfied because there will always be something newer or better that we want. Who has ever had enough money?

5. They Don’t Dwell

They don’t sweat the small things or waste time worrying about things that don’t really matter at the end of the day. They don’t let negative thoughts latch onto them and drain them or distract them. Life’s too short to worry.

6. They Care About Themselves First

They’re independent, care for themselves and understand that they must put their needs first in order to accommodate the needs of others.

They indulge, aim to get what they want, make time for themselves and are extremely self-reliant.

7. They Enjoy the Little Things

They stop to smell the roses. They’re accustomed to find serenity when it’s available, to welcome entertainment or a stimulating discussion with a stranger when it crosses their path. They don’t overlook the small things in life that can be just as important.

8. They Can Adapt

They’re not afraid of change and they work to make the most out of new circumstances, good or bad. They thrive under pressure, are not overwhelmed easily and always embrace a change of pace.

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9. They Experiment

They try new things, experience new flavors and never shy away from something they have yet to experience. They never order twice from the same menu.

10. They Take Their Time

They don’t unnecessarily rush through life. They work on their own schedule to the extent that they can and maneuver through life at their own relaxing pace.

11. They Employ Different Perspectives

They’re not stuck in one perspective; a loss can result in a new opportunity, hitting rock bottom can mean that there’s no where to go but up.

12. They Seek to Learn

Their constant pursuit of knowledge keeps them inspired and interested in life. They cherish information and are on a life-long quest to learn as much as they can.

13. They Always Have a Plan

They don’t find themselves drifting without purpose. When something doesn’t go as planned, they have a plan for every letter in the alphabet to fall back on.

14. They Give Respect to Get It

They are respectful and, in turn, are seen as respectable; the respect they exude earns them the respect they deserve.

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15. They Consider Every Opportunity

They always have their eyes open for a new road, a new avenue worth exploring. They know how to recognize opportune moments and pounce on them to make the most of every situation. Success is inevitable for them.

16. They Always Seek to Improve

Perpetual self-improvement is the key towards their ongoing thirst for success. Whatever it is they do, they take pride in getting better and better, from social interactions to mundane tasks. Their pursuit at being the best eventually materializes.

17. They Don’t Take Life Too Seriously

They’re not ones to get offended easily over-analyze or complicate matters. They laugh at their own faults and misfortunes.

18. They Live in the Moment

They don’t live for tomorrow or dwell on what may have happened yesterday. Every day is a new opportunity, a new chapter. They live in the now, and in doing so, get the most out of every moment.

You can learn how to do so too: How to Live in the Moment and Stop Worrying About the Past or Future

19. They Say Yes

Much more often than they say no. They don’t have to be badgered to go out, don’t shy away from new opportunities or anything that may seem inconvenient.

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20. They’re Self-Aware

Most important, they’re wholly aware of themselves. They self-reflect and are conscious of their states of mind. If somethings bothering them, they fix it.

We’re all susceptible to feeling down every now and again, but we are all equipped with the necessary solutions that just have to be discovered.

Lack of confidence, inability to feel fulfilled, and susceptibility to stress are all matters that can be controlled through the way we handle our lives and perceive our circumstances.

Learn about How Self-Reflection Gives You a Happier and More Successful Life.

Final Thoughts

The main philosophy employed by the happiest includes the idea that life’s simply too short: life’s too short to let things get you down, to take things for granted, to pursue absolute and unrealistic perfection.

For some, employing these characteristics is a second nature – they do it without knowing. For others, a conscious effort must be put forth every now and again. Self-Awareness is key.

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Featured photo credit: Charles Postiaux via unsplash.com

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