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11 Ways Ultra-Productive People Do Things Differently

11 Ways Ultra-Productive People Do Things Differently

Do you feel that you aren’t nearly as productive as you would like to be? If so, don’t worry, because there are millions of us just like you. We all have our natural levels of productivity, and there are things that can greatly affect these levels. The trick is to figure out what is keeping us from being productive, and how to counter this problem. Your time is precious, so you need to find hacks that will make you more productive. Where to find such hacks? Of course from the already successful productivity geeks. So, check out these 10 ways to be highly productive:

1. Always Be Prepared

Before they leave the office for the day, productive people get things all set up for the next day, so they are ready to start work as soon as they arrive in the morning. Not only is this one less thing to do, it helps you to be more productive because you are ready to begin the day. Start your day off without distraction by being prepared.

2. Use Project Management Apps

Why spend a lot of time managing projects when there are apps that you can use to set reminders, schedule meetings, and more? If you want a project management app that is easy to use, check out everything you can do with Casual or Basecamp. The applications make it easy to track where you and every member of your team is in the process of completing a task.

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3. Delegate Your Responsibilities

Productive people know that they can’t do everything themselves, so they assign certain tasks to other people. When you do this, you can spend more time on the important tasks, and let others do the rest.

4. Set Aside a Specific Time for Emails

If you keep going to your email all the time, you are never going to get anything else done. Set up a time each day that you will devote to checking emails, and unless you are waiting for an important message to come through, don’t look at them for the rest of the day.

5. Prepare to Bite the Bullet

This sounds horrible, doesn’t it? That’s the whole point. This phrase means to do something you really can’t stand doing. Get the worst thing on your to-do list over and done with right away, and you don’t have to think about it again. Putting something off means you may end up wasting more time worrying about it than it would take to get it done.

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6. They Know When to Step Back

Not all little emergencies need your attention. The more attention you give to the little things, the less attention you will be giving to the important things. Know when to step back and stop worrying about those little things.

7. Don’t Be Afraid to Say “No”

You don’t have to say “yes” every time someone asks you for something, to do something for them, etc. Saying “no” once in a while will leave you with more time to get things done.

8. Start to Do Things Now

Procrastination keeps you from being productive, so stop doing it and take care of things now. Respond to that email, return that phone call, or whatever else is demanding your attention.

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9. Don’t Try Multitasking

The more you try to do, the less you get done. Multitasking is actually not something to be proud of, because it means that you are never devoting your full attention to any one task. Do one thing at a time, get it done, and then move onto the next.

10. Get Rid of Distractions

With the exception of emergencies, set aside your phone and other devices for several hours each day. You will be surprised to see just how much you can get done when you aren’t looking to your phone and other devices every few seconds.

11. Don’t Waste Time in Meetings

Meetings can drag on for hours, often unnecessarily, and this is time you could be using to be productive. Let everyone know at the beginning of a meeting that you have every intention of sticking to a schedule and finishing the meeting as soon as possible. Don’t let the meeting veer too far off track or you may find yourself spending way too much time on useless topics.

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Featured photo credit: Kyle Van Horn via flickr.com

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Jane Hurst

Writer, editor

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Last Updated on July 13, 2020

9 Simple Ways to Always Stay Positive

9 Simple Ways to Always Stay Positive

It’s common to be struck with a bout of pessimism, or to naturally be more towards the pessimistic end of the perspective spectrum. It’s hard to see the positives in life and become an optimist when you’re lost in the murky waters of negative thinking.

However, Henrik Edberg, the founder of The Positivity Blog is here to share nine ways we can create a more optimistic outlook and positive perspective:

“Nobody can go back and start a new beginning, but anyone can start today and make a new ending.” — Maria Robinson

When I was younger — in my teens and early 20s — I was trapped. Not physically, but mentally: by the destructive thought pattern called pessimism. This negative thinking poisoned what might have been a pretty good and opportunity-filled childhood, adolescence, and early adulthood. This pessimism created ceilings and walls where there really were none.

Throughout the period when I was ridden by pessimism, my life and I mostly stood still. Looking back, it was a terrible waste. If you are in pessimistic place, you don’t have to stay there for the rest of your life. I didn’t, for I learned to replace my negative thinking with optimism.

In this article I’ll explore nine positivity habits that have helped me to go from someone who was pessimistic most of the time to someone who is now optimistic almost all the time. I recommend to not try to add all the habits at one go but to choose one habit and to practice it for 30 days so it becomes a habit, before adding the next.

1. Ask Yourself the Right Questions

This is the simplest but perhaps also the most important habit I have discovered in adopting an optimistic mindset. The questions we ask ourselves day in and day out when we wind up in negative, difficult or uncertain situations make all the difference in our life.

A pessimist might ask him/herself questions like:

  • “Why did this happen to me?”
  • “Why do bad things happen to me all the time?”

But an optimist asks him/herself the questions that open up the mind to new viewpoints and possibilities. A few of my favorite questions for finding the optimistic perspective are:

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  • “What is one good thing about this situation?”
  • “What can I learn from this situation?”
  • “What is one small step I can take today to start solving this situation?”

2. Create a Positive Environment to Live In

The people you spend your time with and the information you let influence your mind will have a huge effect on your attitude and how you think about things.

Watch this YouTube video and learn the power of a positive environment:

So choose to:

  • Spend more time with the people who lift you up. And less time – or no time – with people who just bring you down by being negative and critical. Read: You are the Average of the 5 People You Spend the Most Time With
  • Let in the information that supports you. Spend less time on negative and self-esteem damaging media sources and spend more time reading positive and constructive blogs and books, watching motivating movies, listening to inspirational songs, and listening to audio books and podcasts created by optimistic people. Check out 12 Inspirational Movies With Important Life Lessons To Learn and 25 Most Inspirational Songs of All Time.

3. Be Grateful for What You Have (Don’t Forget About Yourself Too)

A very simple and quick way to boost the positive energy in your life is to tap into gratitude.

I usually do it by asking one or more of these questions:

  1. What can I be grateful for in my life today?
  2. Who are 3 people that I can be grateful to have in my life and why?
  3. What are 3 things I can be grateful for about myself?

Just spend 60 seconds or a few minutes during your day with answering one of these questions to reap the wonderful benefits.

4. Don’t Forget About Your Physical Self

Being an optimist isn’t just about thinking in a different way. It is also about caring for the physical part of ourselves.

I have found that working out a couple of times a week, enough quality sleep each night and eating healthy food has a huge effect on my mindset.

If I mismanage those very basic things then negative thoughts pop up far more often and I become more pessimistic and shut down about the possibilities in my life.

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So don’t neglect these basic fundamentals. Just caring for your physical self the right way can minimize a whole bunch of problems in life.

5. Start Your Day in an Optimistic Way

The way you start your morning can set the tone for the rest of your day. For example, a stress-free morning often leads to less stress during the rest of the day.

So how can you set an optimistic tone for your day?

A three-step combination that has worked very well for me is to ask myself a gratitude question during breakfast, read some positive information online or in a book very early in the morning and then follow that up with exercising.

This sets my mind on the right path and fills me up with energy for my day.

6. Focus on Solutions

A sure way to feel more negative about a situation is to sit around and do nothing about it. Instead, use the questions I shared in step one and open up your mind to the possibilities of the situation you are in.

If you have trouble to get started with taking action, ask yourself:

What is one small step I can take today to get the ball rolling?

Then take that small step forward. However small this step is, it can have a big effect in your mood and thoughts. If the step feels too big or it just makes you procrastinate, then ask yourself:

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What is an even smaller step I can take to move forward today?

The most important thing is to move forward, even if it’s a tiny baby step.

7. Reduce Your Worries

The worrying habit is a powerful and destructive one and can take over anyone’s thinking. It used to be one of my biggest obstacles to optimism and to moving forward in life.

Two effective steps that have helped me and still help me to this day to minimize the worries are:

  1. Ask yourself: how many of my worries ever happened in reality? If you are like me you will find that the answer is: very few. Most of the things you fear throughout your life will never happen. They are just nightmares or monsters in your own mind. This question can help you to do a reality check, to calm down and to realize that you have most likely just been building another imaginary nightmare.
  2. Focus on solutions and the action you can take. The worries grow stronger in a foggy mind and an inactive body. So use the questions in Steps 1 and 6 to move out of your worries and into resolution.

8. Don’t Let Ideals Ruin Things

A common mistake people make when making a shift in their attitudes is that they think that they have be perfect and do things perfectly all the time. This traps them from being positive.

Changing to a positive attitude can be gradual. While you may slip and stumble, continuing this way over time will strengthen your positive viewpoint more and more.

But if you set an inhuman standard for yourself and think you have to go from being a pessimist to always being an optimist, then you may find it hard to live up to that. And so you may feel like a failure. You get angry with yourself. And you may even give up on changing this habit and fall back into negative thinking.

So instead, focus on gradual change. If you are optimistic 40% of the time right now, try to improve this to being optimistic 60% of the time. Then, increase that to 80% when you are used to the new standard, then subsequently 100% if you can.

This focus on gradual improvement is far more sustainable and likely to bring long-term success than trying to reach an inhuman standard grounded in perfection.

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9. Finally, a Reminder to Help You to Not Give Up

I would like to end this article with a simple but powerful and timeless thought that comforted and encouraged me to continue on when things looked bleak.

That thought is: It is always darkest before the dawn.

This thought has helped me to hold on and keep going when my social skills and dating life was just plain bad. It has helped me to continue on in my online business when things looked like they would never pick up. It has helped me to put one foot over another even when things looked dark.

I have found this thought to be very true. Why? Because when things seemed to be at the lowest for my blog, business, dating life or life in general, something positive would always happened. That’s probably because being at a low point forced me to change how I did things.

But maybe also because life has a way of evening itself out when I go on. By taking action rather than give up, something good will always happens.

Seeing this thought live itself out has strengthened my belief in staying optimistic, in taking action and to keep going even when going through rough patches.

Re-syndicated 9 Simple Habits to Stay Positive in Life | Personal Excellence

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Featured photo credit: Allie Smith via unsplash.com

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