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14 Smart Apps To Improve Your Work/Life Balance

14 Smart Apps To Improve Your Work/Life Balance

Some days we just have too many demands competing for our precious time – between work, family time, hobbies and personal goals, managing our time in a way that leaves us content rather than frazzled, could be a particular challenge for a lot of us. Luckily, we have technology to help us cope.

If you have the feeling you have been constantly busy, juggling too much things at a time and in the end of the day still feeling you haven’t accomplish everything you’ve planned, here are 14 smart apps to help you achieve the right balance between work and play time!

1.Timeneye (For smart time management)

Timeneye

    Timeneye is a free visually appealing, non-distracting time tracking app for personal use to monitor how you spend your time on basically anything – from work projects to hobbies. You can easily sync it with other software like Basecamp, Google Calendar, Asana, Trello and track your time without switching between them. In time the app will learn about your habits and automatically create suggested time entries for you! That means you spend less time on dull work and have more room for creativity and innovation.

    Timeneye is available as a web service, Android and iOS app for free for personal use and costs from $9/month for teams up to 5 people. You can check all available plans here.

    2. Tribesports (For regular workouts)

    Tribe Sports

      With Tribesports you will have more motivation to stick to your workout schedule. This cool app allows sporty users to connect with each other, find inspiration for training and complete various fitness challenges. With an inbuilt GPS tracker you can monitor and analyze all your activity, keep all vitals in one place, make photos and record your routine to share it with the rest of community. The app tracks your fitness goals and gives you a detailed visual overview of your progress each week/month/all time to keep you inspired to find more time and energy for sports!

      Available for free for iOS and Android devices.

      3. Focus Booster (For staying on task)

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      focus booster

        Focus Booster encourages you to stop wasting time on unneeded tasks and get straight to business. Based on the Pomodoro technique, the app allows you to set ‘focus’ time windows and breaks and switch on the timer to start work. During your work time you can’t stop the timer as your session won’t be recorded and added to your time sheet. This app is essential for freelancers to bill their clients correctly by setting up hourly rates for each client and then just auto-tracking the time you’ve spent on the project. And pretty much everyone else planning to use their time wise.

        Available as a desktop app for free with premium features starting from $2.99 per month.

        4. Slice (for smarter online shopping)

        Slice app

          Slice is a handy email add-on that will search your email inbox to find and collect all online order receipt information and store it in a neat list.  In fact you can create different handy lists, e.g. to track package delivery dates or a smart wish list that will automatically send you notification if a product’s price drop.  With Slice, you can spend less time on browsing through numerous shopping sites and have your inbox flooded with different alerts and notifications at once!

          Available for free as an iOS and Android app.

          5. SavedPlus (For saving money the smart way)

          SavedPlus

            SavedPlus encourages you to save money without even realizing it (or doing some crazy math). To start saving all you need to do is connect your credit cards and bank accounts and set a percentage that will be auto transferred to you savings account. For instance, if you spend $50 on eating out, and you’ve said you want to save 10 per cent of your total spending, then $5 will immediately go straight from you current account to your savings account. Try it and by the end of the month you’ll be surprised how easy saving money could be!

            Available for free as a desktop, iOS and Android app.

            6. Simply Yoga (For timely breaks)

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            Simply Yoga

              Simply Yoga app will help you squeeze in a 10, 20, 40 or 60-minute yoga workout wherever you are. The app walks you through more than 60 poses step-by-step and allows to built custom workouts. Remember, physical exercises help you stay productive and instantly reduce stress!

              Available for $3.99 for iOS devices.

              7. Splashtop Remote Desktop (For spending less time at the desk)

              Splashtop

                To get things done on the go no matter where on Earth you are, install Splashtop Remote Desktop. The app allows you to access all your PC or Mac files and programs from smartphone or tablet. It also streams video and audio from users’ PCs or Macs, and interact with PowerPoint, Keynote, Word, Excel and other application. Don’t feel glued to your desk and laptop longer than it is needed!

                Available for all operational systems and numerous types of devices starting from $4.99.

                8. Way of Life (For breaking bad habits)

                Way of Life

                  One of the reasons why you are struggling to achieve proper life balance, might be your habits – e.g. lack of proper sleep, pour diet etc. Way of life helps you get rid of the bad ones and develop good ones instead. You can plot daily/weekly goals and track whether or not you are meeting them. Your progress is visually displayed in form of bar charts with trend lines, scoreboards for instant feedback and multiple daily reminders.

                  Available for iOS devices for free.

                  9. Cozi Family Organizer (For more family time)

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                  Cozy

                    Make sure you always have time for the family with the help of Cozi Family Organizer. The app allows you to manage family members’ schedules, appointments and activities, so you never miss your kid’s football match once again. Sync it with Google calendar, share to-do/shopping lists and keep a family collection of recipes to shop by dish. The app is essential to organize your family life efficiently and always make sure you have time for everyone!

                    Available for free for iOS, Android and Windows devices.

                    10. Stress Tracker (For eliminating stress)

                    Stress Tracker

                      Capture and reduce stress levels thought the day with Stress Tracker. You can record your stress levels during the day. Add different info such as the source of stress, symptoms of stress, and overall mood. Afterwards use the app’s “insights” tools to identify your biggest triggers and learn to avoid them. After all, a balanced life is a less stressed life!

                      Available for iOS devices only.

                      11. Daily Routine (For managing your daily chores)

                      Daily Routine

                        The name says for itself in this case. Daily Routine app helps you keep track of all your daily tasks and sends notifications on what you should be doing and when. You can schedule routines for specific days of the week/month and add special reminders for those tasks you typically forget. Now, you won’t spend your precious time on running to the nearby corner store late at night when you forgot to buy cat food again. Besides, you can easily print out your daily chores created with the app and stick them to the fridge or cubicle-wall.

                        Available for $4.99 for iOS devices only.

                        12. SortMyBox (For online de-cluttering)

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                        Sort My Inbox

                          While de-cluttering your house seems like a daunting task, de-cluttering online files can get even more frustrating. Yet, SortMyBox can easily help you with that! The app helps you clean up and organize all your Dropbox files, so you could spend less time on digging for what you need! You can set special filters for different type of files (just like in your email) to avoid the mess later on.

                          Available as desktop app for free.

                          13. IFTTT (For eliminating routine)

                          ifttt

                            IFTTT stands for If This Then That and allows you to easily program repetitive actions and avoid spending time on them in the first place! For example, if the weather changes to rain, the app will send a text to warn me; if I post photo on Instagram it’s adapted and auto-shared on Twitter. This app saves you some valuable minutes each day that turn into hours by the end of the week.

                            Available as a web-based service for free.

                            14. Zirtual (For virtual assistance)

                            Zirtual

                              If you are still struggling with finding more time for play, get help from Zirtual. The service assigns you a dedicated virtual PA to take some of the administrative and organizational tasks off of your plate. Zirtual assistants can respond to emails, coordinate and schedule travel plans, manage your calendar, create itineraries and pretty much anything else you assign them to do.

                              Plans start from $399 per month and you can check all options available here.

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                              Elena Prokopets

                              Freelance Writer

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                              Last Updated on September 18, 2019

                              15 Best Organizing Tips For Office Organization and Getting More Done

                              15 Best Organizing Tips For Office Organization and Getting More Done

                              You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

                              Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

                              A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

                              Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

                              So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

                              1. Purge Your Office

                              De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

                              Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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                              Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

                              2. Gather and Redistribute

                              Gather up every item that isn’t where it belongs and put it where it does.

                              3. Establish Work “Zones”

                              Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

                              Place the appropriate equipment and supplies are located in the proper area as much as possible.

                              4. Close Proximity

                              Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

                              5. Get a Good Labeler

                              Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

                              6. Revise Your Filing System

                              As we move fully into the digital age, the need to store paper files has decreased.

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                              What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

                              Here’re some storage ideas for creating a smooth filing system:

                              • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
                              • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
                              • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
                              • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
                              • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
                              • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
                              • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

                              Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

                              7. Clear off Your Desk

                              Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

                              If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

                              8. Organize your Desktop

                              Now that you’ve streamlined your desktop, it’s a good idea to organize it.

                              Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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                              Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

                              9. Organize Your Drawers

                              Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

                              Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

                              10. Separate Inboxes

                              If you work regularly with other people, create a folder, tray, or inbox for each.

                              11. Clear Your Piles

                              Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

                              Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

                              12. Sort Mails

                              Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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                              13. Assign Discard Dates

                              You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

                              Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

                              14. Filter Your Emails

                              Some emails are important to read, others are just not that important.

                              When you use the filter system to label different types of emails, you know their priority and which to reply first.

                              Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

                              15. Straighten Your Desk

                              At the end of the day, do a quick straighten, so you have a clean start the next day.

                              Bottom Line

                              Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

                              Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

                              More Organizing Hacks

                              Featured photo credit: Alesia Kazantceva via unsplash.com

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