BackUp Your Gmail With Google Groups
Instead of relying on Gmail’s feeble 2-3GB of storage space, Google Tutor shows us how we can backup all the emails through Google Groups.
1) Create a new Google Group. Name it with something like “yourGMailaddress+archive” or “archivefor+yourGmailaddor” something similar.
2) Give it a description that will give you a hint that this is your backup archive for your Gmail.
3) Set Access level to “Restricted” since this would only be your GMail backup and archive.
4) Skip the “Invite members” step.
5) Go to “Group settings”
6) In the “Advanced” tab, click on the “Use Google Groups to manage remote archive” option. Enter your GMail address instead of a non-Google Grooup mailing list.
7) Click “Save Changes”. Remember to copy-paste the e-mail address in step number # 3. You’ll need it later on when we setup your GMail to forward messages to this Google Group.
8) Log on to your GMail account.
9) Go to “Settings.” From here you have two options:
a) Set up your GMail to forward all your incoming messages to your archive Google Group.
a.1) Paste the Google Group archive e-mail we took note of earlier into the forwarding e-mail field.
b) Create a “Filter” to specify which messages to forward to your Google Group archive.
b.1) Paste the Google Group archive e-mail address we took note of earlier into the “Forward it to” field.
Apply an appropriate label if you wish, then click “Create filter”.
Using Google Groups To BackUp Gmail – [GoogleTutor]
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Comments
Richard says on April 3rd, 2007 at 4:04 pm
Brilliant idea!
Suchitra says on April 3rd, 2007 at 11:28 pm
Cool! Why couldn’t I think of this before?
Li-Jie says on April 4th, 2007 at 6:33 am
Why not just forward it to another gmail address or something similar? I think it’s a waste of resources to have all the group metadata overhead just for storing email.
John says on April 6th, 2007 at 1:11 pm
I see your eight and open parenthesis created a smiley face guy with sunglasses.
Your idea? Hmmm…. interesting. A little weird, but interesting… What happens with Google decides you’re violating their TOS and cancel your Google Group?
Li-Jie says on April 7th, 2007 at 6:37 am
Maybe try forwarding it through to a Yahoo! group then :P
Dave says on October 11th, 2007 at 7:31 am
In the instruction you mention “create a new user group” and that leaves me in limbo. Now where can I find anything on creating a new user group. Could you advise me as to the way that is accomplished. Regards, Dave
shal says on July 1st, 2008 at 7:46 pm
Have you ever tried? Have not you encountered this message : ‘Note: old mail will not be forwarded’ … ok .. I realize that this article is quite old now … anyway for whoever might be interested … there is IMAP now …
shal says on July 1st, 2008 at 8:03 pm
Have you not … sounds a bit better ^_^
Gmail Keeper | Automatic Gmail backup software says on April 30th, 2009 at 3:29 am
Use Gmail Keeper to backup Gmail will be easier because you can schedule the backup jobs.
Kenneth Lam says on May 1st, 2009 at 11:14 am
You can backup. But you can’t restore.
After backup, it is hard to find the required information as easy as the search function in GMAIL and GOOGLE.
Sue says on May 23rd, 2009 at 2:50 am
Yep, you can back up and restore but the problem that I just came across is it doesn’t pull ALL the documentation. For example, I have a college email I need to get to and haven’t been able to. What I don’t understand is, google saves everything on their data servers, why can’t the users have some sort of access to their data if we are able to save it on THEIR servers??