Posts Tagged ‘gmail’

How to Avoid Email Bankruptcy: 5 Rules That Work

The Washington Post recently had an article on email bankruptcy that discussed a number of people who are giving up on email (or just deleting all their old messages) after being buried under the pile of messages. Merlin Mann responded by saying that even bankruptcy isn’t enough to save him:
A one-time erasure of communication debt would give temporary relief, but the basic challenge remains; the net number… » Continue

May 31 2007 | By Leo | Tagged: email, gmail, Productivity, software | 20 comments»

20 Ways to Use Gmail Filters

One of the coolest things about Gmail is its filters — set up properly, filters can add loads of functionality to your already-powerful Gmail account. Save time and space, rid your inbox of unwanted emails, and turn your Gmail into a multi-functional tool with simple filters.

There are some limitations to Gmail’s filters that I’d like to see improved in the future, including:

the inability to mark a post as read
the

» Continue

May 29 2007 | By Leo | Tagged: gmail, google, gtd | 105 comments»

Gmail Hack: Send Yourself Bookmarklet

If you ever wanted to send yourself a quick note or ToDo without opening up Gmail, What’s The Next Action have an easy hack to put a bookmarklet that does so in your browser.

Click on “compose” in Gmail, and then click on the pop-out button in the compose area to bring it to a new window;
Right-click on some blue space and select “Bookmark This Page” and save it in your

» Continue

April 19 2007 | By Craig | Tagged: gmail | 7 comments»

How to Make Gmail/Gcal Rock Your Tasks

There are a million tools out there to keep track of your tasks, your appointments, your emails and reminders. But let’s face it — each of them have their drawbacks, and finding the right combination can be an ongoing quest.

Many people also love Gmail and Gcal as two of their online tools of choice - they’re simple tools that get the job done fast, wherever and whenever you need… » Continue

April 17 2007 | By Leo | Tagged: gcal, gmail, gtd, software | 43 comments»

Gmail Keyboard Shortcuts Updated

Recently the Gmail Team updated the list of keyboard shortcuts for the online email client. There’s quite a few new ones such as shortcuts for Mute, Save Draft and Delete plus a few others.
m - Mute

Archives the conversation, and all future messages skip the Inbox unless sent or cc’d directly to you. Learn more.

u - Return to conversation list

Refreshes your page and returns you to the inbox, or list… » Continue

April 12 2007 | By Craig | Tagged: gmail, keyboard, shortcuts | 2 comments»

BackUp Your Gmail With Google Groups

Instead of relying on Gmail’s feeble 2-3GB of storage space, Google Tutor shows us how we can backup all the emails through Google Groups.
1) Create a new Google Group. Name it with something like “yourGMailaddress+archive” or “archivefor+yourGmailaddor” something similar.

2) Give it a description that will give you a hint that this is your backup archive for your Gmail.

3) Set Access level to “Restricted” since this would only be your… » Continue

April 3 2007 | By Craig | Tagged: gmail, google | 9 comments»

New Gmail Filter Hacks

We can make this a running discussion of uses for Gmail’s Filter feature. It’s a simple tool that makes organizing your emails a breeze, and importantly, automatic. Today we’ll focus on three topics: Storage, Bookmarking and Organization [GTD].

Either in Settings or next to Gmail’s search box, is a link to Create a Filter.

When adding a filter we enter some parameters like who the email is from or what the subject

» Continue

March 28 2007 | By Craig | Tagged: gmail, software | 14 comments»

The GMail Nerve Center

Steve Rubel from Micro Persuasion has put together a handy multi-tutorial for using Gmail as the center for a variety of applications. These include:

How to turn Gmail into a massive personal database (Gmail + the Google Toolbar)

How to get real-time news updates in Gmail (Gmail+ Google Talk + Twitter)

How to automatically store your bookmarks in Gmail (Gmail + del.icio.us + Yahoo Alerts)

How to manage Calendar and To-Dos in Gmail

» Continue

February 26 2007 | By Craig | Tagged: email, gmail | 3 comments»

Gmail Hack: Different Users From the Same Address

Flagrantdisregard.com have written a nice little piece on creating multiple users [writers] from the one gmail address. Their example for use is a parent who wants their young children to be able to send emails to friends and family without the parent needing to write it.
My kids, 6 and 4, are too young to have their own email accounts. Email software is too complex for them and they can’t type… » Continue

February 7 2007 | By Craig | Tagged: gmail, hack | 18 comments»

Back Up Your Gmail using POP3 feature

Email is important, especially they are business related and important to archive. You never want this happens to you. Chris Brogan has reminded me to backup my Gmail account by enabling and using POP access.

The help document of enabling POP in Gmail. You may have done it before, but remember to take Chris’s advice to also backup your email client data files offline as well.

…
4. When it’s… » Continue

January 1 2007 | By Leon | Tagged: backup, gmail, software | 1 comment»

Five simple rules for keeping an empty inbox

I see email work flow is very important, because one of my biggest communication channels is using email - I will keep optimize my method to handle email.

Similarly, Grant Robertson has written a good summary on using Gmail and his five simple rules to keep his inbox empty. By using both he saves 10 hours a month:

If you don’t

» Continue

November 17 2006 | By Leon | Tagged: email, gmail | 9 comments»

Gmail + Google Reader = Cool

Integration is good.

Mihai Parparita, frontend tech lead of Google Reader, goes ahead and releases a GreaseMonkey that integrates Google Reader with Gmail. Outcome is great, because you can read your feeds just like you read an email in Gmail.

It is an unofficial feature, but the integration makes Reader part of Gmail already, which in my opinion that it fits there very well (Google, you don’t have to launch another product… » Continue

October 16 2006 | By Leon | Tagged: feed, gmail, software | 1 comment»

Micro Hack: Clean up Gmail Even More

I never realized this little trick about Google’s Gmail, so I thought I’d pass it on to you, just in case.

If you want to keep something in Gmail, but don’t need it right away, use the ARCHIVE button. This pulls it out of the inbox view, and keeps your inbox cleaner.

I have lots of email that I have to keep for reference at this point, mostly about conversations… » Continue

September 25 2006 | By Chris | Tagged: gmail, google, hacks, mail, tips | 7 comments»

7 Lightweight Contact Management Tips

I’m using Gmail’s built-in contact application to run my contact management. (By the way, did you see that you can use Gmail and Calendar and Chat on your own site now, configured for your own domain?) Though there are some things I can’t use Google to do easily (mail merge types of things), there are lots of ways that I use the Contact portion of the application that might… » Continue

September 6 2006 | By Chris | Tagged: Communication, contact, contactmanagement, gmail, hacks, howto, tips | 6 comments»

Gmail Shortcuts

I was looking for something just like this yesterday, and here it is: shortcuts for the keyboard when using Gmail. It’s also in an easy-to-print formatting to boot. Hey cool!

Gmail Shortcuts - [evhead]… » Continue

September 4 2006 | By Chris | Tagged: evhead, gmail, howto, shortcuts | 1 comment»

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