Posts Tagged ‘gmail’

Canned Responses: Which Emails Should You Standardize?

I've got a whole stack of standard responses that I cut and paste into emails. There are certain requests for information, for instance, that I get on a pretty regular basis. I don't really have an interest in retyping the same message over and over again, so I have saved my commonly used emails and just cut and paste. Gmail made that whole process much easier this week… Continue reading

November 28 2008 | By Thursday | Tagged: email, gmail, template | 14 comments»

Your Guide to Getting Productive with Gmail: Apps & Extensions

We've covered the basics of productive email use with Gmail. By now, with an average email load, you should be able to power through it all within 15 minutes. But that doesn't mean you can't cut down on even more time, or make Gmail an even more powerful application, with the help of a few browser extensions and even some desktop applications. To quickly recap: in part one we looked at… Continue reading

June 30 2008 | By Joel | Tagged: browser, email, gmail, information management | 2 comments»

Your Guide to Getting Productive with Gmail: Managing the Flow

Last time we redirected all of our email accounts to the one place, our central email hub at Gmail. Once you have all your accounts trickling into Gmail, you've got to manage that flow of information so that a) it's possible to get through all of your email in fifteen minutes or less and b) it's easy to find next week, next month and next year. The Inbox is Sacred You… Continue reading

June 25 2008 | By Joel | Tagged: email, gmail, information management | 10 comments»

Your Guide to Getting Productive with Gmail: Account Consolidation

Gmail is a powerful tool, but many users of this service aren't tapping into its full potential. To help you get more productive and get the most out of Gmail, I'm going to spend the next few articles talking about the most effective features of the software and the techniques and practices you can use to make the most of it. In this first installation, we'll talk about account consolidation. This… Continue reading

June 23 2008 | By Joel | Tagged: email, gmail, information management | 23 comments»

Gmail Labs: Get experimental features in Gmail

Tonight, Google has released a bunch of new experimental features in Gmail, which you can enable any of them through a "Labs" tab in your setting area. Interesting enough - this is a development effort of Google developers' free 20% time. Initially, there are 13 features available: Most of them could enhance your productivity (except the Old Snakey game). I have enabled three most useful features:

Quick Links. Consider this

June 6 2008 | By Leon | Tagged: email, gmail, google | 4 comments»

How to Avoid Email Bankruptcy: 5 Rules That Work

The Washington Post recently had an article on email bankruptcy that discussed a number of people who are giving up on email (or just deleting all their old messages) after being buried under the pile of messages. Merlin Mann responded by saying that even bankruptcy isn't enough to save him: A one-time erasure of communication debt would give temporary relief, but the basic challenge remains; the net number… Continue reading

May 31 2007 | By Leo | Tagged: email, gmail, Productivity, software | 29 comments»

20 Ways to Use Gmail Filters

One of the coolest things about Gmail is its filters -- set up properly, filters can add loads of functionality to your already-powerful Gmail account. Save time and space, rid your inbox of unwanted emails, and turn your Gmail into a multi-functional tool with simple filters. There are some limitations to Gmail's filters that I'd like to see improved in the future, including:

the inability to mark a post as read
the

May 29 2007 | By Leo | Tagged: gmail, google, gtd | 128 comments»

Gmail Hack: Send Yourself Bookmarklet

If you ever wanted to send yourself a quick note or ToDo without opening up Gmail, What's The Next Action have an easy hack to put a bookmarklet that does so in your browser.

Click on “compose” in Gmail, and then click on the pop-out button in the compose area to bring it to a new window;
Right-click on some blue space and select “Bookmark This Page” and save it in your

April 19 2007 | By Craig | Tagged: gmail | 7 comments»

How to Make Gmail/Gcal Rock Your Tasks

There are a million tools out there to keep track of your tasks, your appointments, your emails and reminders. But let's face it -- each of them have their drawbacks, and finding the right combination can be an ongoing quest. Many people also love Gmail and Gcal as two of their online tools of choice - they're simple tools that get the job done fast, wherever and whenever you need… Continue reading

April 17 2007 | By Leo | Tagged: gcal, gmail, gtd, software | 49 comments»

Gmail Keyboard Shortcuts Updated

Recently the Gmail Team updated the list of keyboard shortcuts for the online email client. There's quite a few new ones such as shortcuts for Mute, Save Draft and Delete plus a few others. m - Mute Archives the conversation, and all future messages skip the Inbox unless sent or cc'd directly to you. Learn more. u - Return to conversation list Refreshes your page and returns you to the inbox, or list… Continue reading

April 12 2007 | By Craig | Tagged: gmail, keyboard, shortcuts | 2 comments»

BackUp Your Gmail With Google Groups

Instead of relying on Gmail's feeble 2-3GB of storage space, Google Tutor shows us how we can backup all the emails through Google Groups. 1) Create a new Google Group. Name it with something like “yourGMailaddress+archive” or “archivefor+yourGmailaddor” something similar. 2) Give it a description that will give you a hint that this is your backup archive for your Gmail. 3) Set Access level to “Restricted” since this would only be your… Continue reading

April 3 2007 | By Craig | Tagged: gmail, google | 19 comments»

New Gmail Filter Hacks

We can make this a running discussion of uses for Gmail's Filter feature. It's a simple tool that makes organizing your emails a breeze, and importantly, automatic. Today we'll focus on three topics: Storage, Bookmarking and Organization [GTD]. Either in Settings or next to Gmail's search box, is a link to Create a Filter.

When adding a filter we enter some parameters like who the email is from or what the subject

March 28 2007 | By Craig | Tagged: gmail, software | 16 comments»

The GMail Nerve Center

Steve Rubel from Micro Persuasion has put together a handy multi-tutorial for using Gmail as the center for a variety of applications. These include:

How to turn Gmail into a massive personal database (Gmail + the Google Toolbar)

How to get real-time news updates in Gmail (Gmail+ Google Talk + Twitter)

How to automatically store your bookmarks in Gmail (Gmail + del.icio.us + Yahoo Alerts)

How to manage Calendar and To-Dos in Gmail

February 26 2007 | By Craig | Tagged: email, gmail | 3 comments»

Gmail Hack: Different Users From the Same Address

Flagrantdisregard.com have written a nice little piece on creating multiple users [writers] from the one gmail address. Their example for use is a parent who wants their young children to be able to send emails to friends and family without the parent needing to write it. My kids, 6 and 4, are too young to have their own email accounts. Email software is too complex for them and they can’t type… Continue reading

February 7 2007 | By Craig | Tagged: gmail, hack | 23 comments»

Back Up Your Gmail using POP3 feature

Email is important, especially they are business related and important to archive. You never want this happens to you. Chris Brogan has reminded me to backup my Gmail account by enabling and using POP access. The help document of enabling POP in Gmail. You may have done it before, but remember to take Chris's advice to also backup your email client data files offline as well. ... 4. When it’s… Continue reading

January 1 2007 | By Leon | Tagged: backup, gmail, software | 1 comment»

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