Posts Tagged ‘file’

Effective File Management

Although these tips from Mind Tools are specifically for filing on your computer [not on top], the same ideas can be used with your every day filing. Whether it be documents, desktop items or anything else that can build up into clutter.

Avoid saving unnecessary documents. Don’t make a habit of saving just about everything that finds its way into your Inbox. Take a few seconds to glance through the… » Continue

October 4 2007 | By Craig | Tagged: file, organization | 1 comment»

How To Decrease Your Backlog

Backlogged email, files and papers, notes and reading; you’ve got a pile of something that’s waiting for your attention, but is it going to get it?

It’s sometimes difficult to work up the motivation to tackle a job that’s gradually growing in size. Lodewijkvdb has a run down of how these backlogs develop and what to do to get rid of them, and prevent the next one.

Now how do… » Continue

June 7 2007 | By Craig | Tagged: archiving, file, organization | 2 comments»

Software: Bulk File Renamer

Patrick Swesey coded out of frustration one day when he needed to change the filenames of hundreds of TV episodes, but couldn’t find a decent bulk file renamer.

His piece of software, which he called Simple File Renamer, runs on Windows XP through the Microsoft .NET Framework 2.0. However, his installation file does a funny thing when you try to install it using Firefox - it fails to install.

But it… » Continue

May 15 2007 | By Craig | Tagged: file, Management | 14 comments»

Organize Your Documents Online

If you’re one to work away from home and like things accessible while mobile, you’ve already changed to an email client like Gmail, and are on your way to creating a completely online office.

Filing and organizing paper documents is a chore and takes up space so you may be digitizing them already via your scanner. This way any documents you receive online don’t have to be printed off; although… » Continue

April 26 2007 | By Craig | Tagged: document, file, online, organization | 5 comments»

Find Things in Seconds in Your Files- Really!

As Professional Organizers who organize homes, home offices and small businesses, probably the most frequent cry for help we hear relates to PAPER. One alternative filing tool we have used literally hundreds of times over the years is Kiplinger’s Taming the Paper Tiger software. I see so much debate here at Lifehack over the nuances of filing that I thought you’d all appreciate knowing about this tool… » Continue

April 3 2007 | By Lorie | Tagged: file, gtd, paper, review, software | 4 comments»

5 Fast Filing Hacks

Matthew Cornell is sharing five handy hacks to help keep your files work for you. These are industry based tips that come from long hard days working with filing systems and it sounds like they work.
File Bookmark

When you pull a file, simply lift up the file behind it a few inches and let the remaining files in front of that one lean back. You’ll find they keep the bookmark… » Continue

March 14 2007 | By Craig | Tagged: file, office | 8 comments»

Organizing Paper and Information: 7 Mistakes that Sabotage Your Productivity

As Professional Organizers helping people organize their home offices and workspaces, here are the 7 biggest information-organizing mistakes we see in our work with clients– are you making these mistakes too?

1. Not knowing the difference between “Action” & “Reference”

This concept is very important for beginning to get through your piles. You need to separate out paper and information that requires action from information that simply needs to… » Continue

February 27 2007 | By Lorie | Tagged: backup, file, information, organization, paper, Productivity | 9 comments»

31 Resources on Online File Storage

At Listible, there is a great list on Online File Storage services and products to store and back up your files online. Some of the services even allow you to share the files with other people to access and download.

This is a quick and convenient way to back up files, and to access it from any locations with Internet access.

31 resources on Online File Storage - [Listible]… » Continue

February 15 2006 | By Leon | Tagged: file, internet | no comments»

Eliminate Your Electronic Clutter

It is not that hard to accumulate files and emails in your computer. Shawna Vannes from Newsday has asked couple of productivity experts to share their views and tips on handling emails, internet information and computer files. Some of them are common tips, but here are some highlights:

… Schedule true e-mail sessions: “People can spend all day checking e-mail,” says Erica Ecker, a personal organizer at The Specialist in Manhattan… » Continue

January 4 2006 | By Leon | Tagged: email, file, internet, tips | 2 comments»

File Naming Scheme and Organization

A web site called What do I know has post with pretty good comments and suggestions on how to structure your directories and name your files. The post is dated August 2002, but it is worth to read through and reference this when you need different file naming ideas. Most of them are examples which related to web design and consulting, but some of the feedback are general tips and… » Continue

November 14 2005 | By Leon | Tagged: file, Management, software | 2 comments»

Organizing Electronic Documents in GTD Style

In response to Ask Lifehack.Community “How do I organize a large and growing collection of Electronic documents?”, Matthew Cornell had a detail look into the issue on organizing electronic documents. Recently he adopted GTD’s filing system, which designed for paper organization, for his email organization. In his post, he wondered if this can apply to electronic files as well:

A simple alpha filing system for electronic documents?

The other idea this… » Continue

October 1 2005 | By Leon | Tagged: file, gtd, organization, software | 1 comment»