Effective File Management
Although these tips from Mind Tools are specifically for filing on your computer [not on top], the same ideas can be used with your every day filing. Whether it be documents, desktop items or anything else that can build up into clutter.
Avoid saving unnecessary documents. Don’t make a habit of saving just about everything that finds its way into your Inbox. Take a few seconds to glance through the content, and save a file only if it’s relevant to your work activity. Having too much data on your computer adds to the clutter that makes it harder to find things in the future – and it may, over time, slow down your computer’s performance too – so be selective about what you keep.
Also covered in this article is Prioritizing Your Files for Action. Which is the next step.
The Art Of Filing - [MindTools]
Tags: 
Loading ...
Comments
GreatManagement says on October 5th, 2007 at 1:33 am
I have been using the following technique for many years now to help me find my paperwork.
Have a filing system with 31 sections - one for each day of the month. Then file the paperwork in the appropriate section
for the day you need it. Each morning just make sure you check that day’s section - easy.
I also use this with my staff. I have a section per member of staff. Anything, which I want to keep and raise with that
member of staff, is filed away in their section. It saves so much time. When I next meet with them or interact with them, I’ve got all the relevant paper work in one place.
Simple, efficient and it maximises your time.
Andrew