Top Ten Ways to Handle Email Overload
September 26 by Leon Ho | Productivity, Technology, Uncategorized
Email is an effective communication tools, but sometimes when you have too many emails, it will add burdens to your life and overload you. Michael Angier has suggested ten ways on handling your emails, to prevent clutter and save you time:
- Don’t Check Mail Every Few Minutes
- Flag Messages for Later Action
- Use Folders
- Set up Rules
- Deal with Similar Responses All At Once
- Templates
- Cut, Copy, Paste
- Make Heavy Use of the Delete Key
- Signature Files
- Customize Your Program
Read his article on the full tutorial.
Top Ten Ways to Handle Email Overload – [Michael Angier]
This article is a bit too light…
Since several months now I’m using Copernic Desktop Search to index my Outlook folders.
Then I keep all my “Sent” items.
It makes me gain really a lot of time when I want to find back a message I sent or received several months ago, launching a “search” using Copernic is a matter of seconds. When I use Outlook’s search function, it can take minutes
Re #8 (Make heavy use of the delete key):
If you have Gmail or Yahoo or some of the other web-based emails, so you don’t really care how big your email “file” gets, then you also have the option of tagging and archiving the emails.
I heartily agree: Nothing beats deleting an email that you received a CC on and you won’t have to reference it later. However, being able to just store it somewhere else (but be able to search on it later) is also helpful.
~Tom