October 18th, 2006 in Lifehack, Management

Make Your Meetings More Effective

Tyner Blain suggests number of ways to improve the effectiveness of the meeting – it’s a key to gain more time to do the actual work. Tips contains pointers to do prior, during and after meetings:

Before the meeting:

Define Goals for the Meeting
Prepare an Agenda in Advance
Administrivia

During the meeting:

Keep Topics Relevant to the Attendees
Demonstrate Respect for People’s Time
Administrivia
Deliverables

After the meeting:

Wrap-up

Conclusion and action items are important for a meeting. A quick rule of thumb – if we cannot gain any outcomes from the meeting, we do not need the meeting at all.

Make Your Meetings 60% More Effective – [Tyner Blain]

Leon Ho

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Chris Peterson says on October 18th, 2006 at 3:20 pm
It’s also important to know *whose* meeting it is. That one person should run the meeting and keep it on track. I’ve been to too many meetings that fell into chaos because no one was “driving” the meeting.
Dave Schoof says on October 19th, 2006 at 8:55 am
Two other tips:
Let the attendees know what kind of meeting they are coming to and what their role is to be – are they there to just listen (being briefed, news from the top), to help make a decision, to strategize, etc. This helps communicate the outcome expectations right up front. You can do this in the agends that is sent out ahead of time.
Also, for regular meitngs, schedule 10 minutes or so in a meeting once every 6-8 weeks (for weekly meetings) to just review how the meeitng process is working. A team tat checks in on its own processes can learn and adjust what it needs.
Geat article – thanks!