Getting Things Done (GTD) with Mac and Palm
I came across an article today on electronic implementation for GTD. Steven Frank wrote down his methods on how to use Palm (Treo) and Mac to manage his tasks, projects, emails and notes. If you are using Treo or Mac you should look into his implementation - it’s pretty neat:
Archival Layout
There are a lot of ways you can set up your permanent archive. I have a root level archive folder, with subfolders by year. Sometimes, I have additional folders within the year folders for specific projects, but that’s of questionable utility since, as Gmail has shown us, it’s usually easier to just search a single big mail folder than try to invent some ad-hoc filing system.If you get a LOT of mail, you may even want to break down the years into quarters. Breaking down into months is probably a bit too much effort.
My email archive is automatically backed up (along with the rest of our server) on a nightly basis…
He still want to improve on his system, let’s see if we can able to help him:
- He is trying to use calendaring on events that have to be done at a specific time - to just exploit the alarm feature to remind him on doing the specific task. Are there any other good ways to do this in Mac and Palm?
- He is trying to find a method that can sync lots of notes between two Macs and a Treo.
Mac and Palm GTD - [~stevenf : macintosh, gadgets, and general geekery]
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Comments
ward andrews says on August 27th, 2005 at 8:18 am
He is trying to use calendaring on events that have to be done at a specific time - to just exploit the alarm feature to remind him on doing the specific task. Are there any other good ways to do this in Mac and Palm?
agendus will do this on the treo…there’s a lot of cool PC sync stuff too but the palm calendar and todo is very powerful and flexible. i use it standalone and sync to my mac with isync for the basics into ical.
He is trying to find a method that can sync lots of notes between two Macs and a Treo.
dataviz documents to go works great with the mac/treo combination for taking notes in word format (excel spreadsheets too)
Jonathan W says on September 3rd, 2005 at 11:16 pm
Have you tried visiting http://www.backpackit.com? This is a website that allows for note entry, organization if files etc. You can upload lists to your personal pages by e-mail or on the web. It can send reminders about appointments, to-dos etc to your phone or e-mail. These reminders can also be synced with iCal by using the “subscribe” function of iCal.
I don’t work for these folks or have any other relationship that prompts this plug. I just think it is a solid and powerful service that it flexible and easy.
I too am looking for a Mac and Palm solution, but I don’t have a Web capable handheld yet.
Good luck
Steve Swedler says on October 21st, 2005 at 1:02 am
I couldn’t get Steven’s link to work from this site, but I’ve got a solution if you’ve got bluetooth. I wrote an applescript and put together a cron that syncs my computer and my bluetooth phone every two hours (if they are within range). It’s very unintrusive, and works flawlessly for me. I suppose you could set it up on two machines and alternate their schedules to get them to sync with each other via the Palm.
If you are interested in giving it a try, you can see all of the instructions and get the applescript from http://www.unhappyemployee.com/?p=14.
zonaxxx says on November 4th, 2005 at 4:32 am
I really look forward to the OS X-specific info. I’m a Mac guy who picked up GTD after seeing all the nerd cred it had online. But despite reading the book, I haven’t implemented it yet. I’d love to see what files you use, what lists you keep — even the lists themselves (or some bowdlerized version, since you’d understandably like to keep some things private). I’m just curious what level of detail you get down to in your lists.
Anyway, Merlin, I’ve been a fan of all your online work for a while now, and I really look forward to reading more in the coming weeks.