I see email work flow is very important, because one of my biggest communication channels is using email – I will keep optimize my method to handle email.

Similarly, Grant Robertson has written a good summary on using Gmail and his five simple rules to keep his inbox empty. By using both he saves 10 hours a month:

  1. If you don’t need to read it now, it shouldn’t be in your inbox.
  2. If you’ve already responded to it, it shouldn’t be in your inbox.
  3. If it comes from a known source (some person, retailer or mailing list that sends you mail more often than once every few months) it should be labeled automatically.
  4. No one needs to look at their own inbox more than once an hour (and for many, once every 2-3 hours).
  5. To borrow from the cult of GTD, re-factor constantly and mercilessly.

Five simple rules for keeping an empty inbox – [Download Squad]

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