At my current day job, email takes fair bit of my time. That’s why I find every opportunity to optimize my email workflow. I have been using @Reply, @Wait, and @Read folders for actionable emails and those can save me countless hours on searching those action required emails.

I have been testing my workflow a bit recently – mainly on moving emails that require replying to @Reply folder.

Now once I found any email that needs to reply:

  • Press reply immediately
  • Within 1 or 2 minutes, I will write down any thoughts I have
  • If I can finish replying within 2 minutes, I will send it out immediately.
  • If not, I will save it into my draft folder.
  • Finally, I assign a time to reply all those pending emails that require a chunk of time.

The biggest advantage that I see from this workflow is that I will not need two folders for email-needs-reply anymore. Second, all those thoughts that I got when reading the emails will be preserved and written down.

Any suggestions or comments on this?

At my current day job, email takes fair bit of my time. That’s why I find every opportunity to optimize my email workflow. I have been using @Reply, @Wait, and @Read folders for actionable emails and those can save me countless hours on searching those action required emails.

I have been testing my workflow a bit recently – mainly on moving emails that require replying to @Reply folder.

Now once I found any email that needs to reply:

  • Press reply immediately
  • Within 1 or 2 minutes, I will write down any thoughts I have
  • If I can finish replying within 2 minutes, I will send it out immediately.
  • If not, I will save it into my draft folder.
  • Finally, I assign a time to reply all those pending emails that require a chunk of time.

The biggest advantage that I see from this workflow is that I will not need two folders for email-needs-reply anymore. Second, all those thoughts that I got when reading the emails will be preserved and written down.

Any suggestions or comments on this?

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