No matter if you are in business or personal life, you need to deal with emails. Some people underestimate the importance of carefully dealing anything related with email. Making mistake in your email will definitely make you look bad and even kill off your credibility. Kim Komando has written an article on 8 email mistakes that you shouldn’t make:
- Failing to follow e-mail etiquette.
- Thinking you are anonymous.
- Sending e-mail to the wrong person.
- Using one e-mail address for everything.
- Forgetting to check all of your e-mail accounts.
- Clicking “Send” too fast.
- Forgetting the attachment.
- Using your ISP’s domain and not your own.
8 e-mail mistakes that make you look bad – [Microsoft Small Business Center]
[...] I am glad someone put this into words. I’ve seen things similar to this before, but (and I am no Kim Kommando fan, is a really well reasoned article. * Failing to follow e-mail etiquette. * Thinking you are anonymous. * Sending e-mail to the wrong person. * Using one e-mail address for everything. * Forgetting to check all of your e-mail accounts. * Clicking “Send” too fast. * Forgetting the attachment. * Using your ISP’s domain and not your own. Link via lifehack.org [...]
[...] Link via lifehack.org Comments » [...]
I have an issue with point 4. Why would using the same email address for everything look bad? I use a single email address for everything (except where my email address may potentially be put on a spam list), and this gives the appearance im still working when i send email that isnt work related or that is sent out of the usual work hours.
If anything, i would see this as being more efficient as you have less email accounts to configure and maintain.
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Rene
She forgot one. “Forgetting to use the spell checker”. Of course that’s only for people like who work for a company too cheap to upgrade you to a version of Outlook that does auto-spell checking.
Marc,
How about “Relying too much on the spell checker”? I’ve seen far to many instances of people using using the wrong word, although it was spelled correctly (for example, “there” when it should have been “their”).
Shameless self-promotion: I wrote a bit about this a couple of weeks ago: http://rmjacobsen.squarespace.com/notebook/2005/10/15/fancy-tools-vs-basic-skills.html
I’m a wild colonial boy, and as such I tend to spell things in the Imperial fashion. (Colour, Favour, Specialise)
Does this habit get looked at askance in the fomer colonies?
Here we have to accept it and write it off as ‘American English’. Do Americans do the same, or do they consider it to be clumsy spelling mistakes?
I can understand inconsistancy being bad form, Colour in one paragraph, Color in the next, but what about consistant use?
M
For some reason Google (Gmail) isn’t mentioned at all in the article. As free email providers go, Google certainly qualifies to play alongside Hotmail and Yahoo, imo.
Michael,
I may trip over the first word of that sort I read, but when it’s one of the easily recognized ones (organisation, for example) and it’s consistent, then it doesn’t bother me in the least.
Thomas,
Given the current environment, and the fact that it was a MicroSoft website, I’m not at all surprised that Google/Gmail was glossed over.
Also, the reference to the free email providers (#4) was so brief and glancing that I may not have mentioned Gmail myself. As far as Jo Public is concerned, I imagine Hotmail and Yahoo are still two of the best known. Microsoft’s own new product in that market, livemail.com was also no included, after all.
M
Dude…would someone send this to my place of employment?!
(anonymously, of course….*I* would *never* think these people lame.)
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Check out this funny video about common email mistakes that make you look bad: http://www.youtube.com/watch?v=HS9U0Q4Pyxo